Accountant and Payroll Specialist

About the Role

The Accountant and Payroll Specialist is responsible for processing payroll data for CDS Life Transitions and all affiliates, including audit, oversight, and quality control for payrolls. This role also involves the accumulation and consolidation of financial data necessary for accurate accounting and reporting of consolidated business results.

Responsibilities

Payroll Responsibilities

• Process bi-weekly payrolls timely and accurately, including setting up deductions, auditing payroll reports, processing tax forms, and resolving pay issues.
• Ensure compliance with payroll and time and attendance policies and procedures.
• Monitor and implement changing payroll regulations and reporting requirements.
• Administer payroll system updates as needed.
• Manage the agency’s time and attendance system and other related interfaces.
• Assist employees and management with issues and questions related to payroll.
• Actively manage key internal relationships with HR and other departments.
• Keep up to date with changes to the Union Contract.
• Foster continuous improvement in efficiency, quality, and customer satisfaction.
• Verify quarterly and year-end tax files and W-2 information.
• Manage deadlines for various audit and filing requests.
• Monitor and correspond quarterly on outstanding payroll checks and reissue when applicable.
• Provide all necessary payroll reports in a timely and accurate manner.
• Sort and separate all regular payroll checks for distribution.
• Complete any wage requests as needed.
• Issue manual checks (as needed) for payrolls.
• Maintain payroll files and records.
• Ensure payroll records are archived or shredded timely and accurately.
• Prepare quarterly reports.

Accounting Responsibilities

• Prepare monthly journal entries.
• Prepare monthly account reconciliations to verify accuracy of account balances.
• Assist with variance analysis and provide explanations for fluctuations in financial results.
• Responsible for sending positive pay files to the bank.
• Maintain accurate cash balances and record daily activity.
• Assist with the Consolidated Fiscal Report, 990s, and other government-related reports.
• Assist with external audits.
• Assist with preparation of agency budgets and forecasts.
• Complete 1099s timely and accurately.
• File abandoned property documentation annually.
• Reconcile 941’s to the general ledger quarterly.
• Maintain schedule of rents and leases.
• Process invoices as requested.
• Perform special projects as assigned.
• Ensure compliance with corporate accounting policies and procedures and internal controls.
• Contribute to team effort by accomplishing related results as needed.
• Perform all other duties relevant to the position as assigned by supervisor.

Requirements

• Associate's degree in business, accounting, or related field required; Bachelor’s Degree in Accounting preferred.
• Minimum of 5 years of related experience with payroll.
• Experience with ADP Workforce Manager preferred.
• Knowledge of federal, state, and local employment laws.

Skills

• Exercise independent judgment and discretion in handling confidential situations.
• Proficient in Excel.
• Detail-oriented with strong organizational and prioritization skills.
• Ability to communicate effectively, both orally and in writing, with all levels of employees and management.
• Ability to work independently and motivate others.

Physical Requirements / Working Conditions

• Sedentary working environment.
• Ability to reach above shoulder level.
• Ability to turn/twist upper body.
• Able to use hand repetitive action for fine manipulating, keyboarding, and typing.

Corporate Qualifications / Expectations

• Adhere to all CDS Life Transitions, Inc. policies and procedures.
• Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
• Attend mandatory education and training modules as scheduled; obtain and maintain all required certifications/training by State regulations and CDS policy.
• Act as a professional representative of CDS Life Transitions, Inc. in regard to appearance, behavior, temperament, communication, language, and dress.