Accountant (Accounts Receivable)

About the role

The AR Accountant is responsible for analyzing processes to ensure compliance with the Companies’ policies and procedures. This will include overseeing the company’s credit and collections process to ensure the timely and efficient collection of outstanding receivables and issue resolutions. This role involves analyzing and auditing customer payments, optimizing cash flow (skips/ short/overpayments), and maintaining positive relationships with clients. The AR Accountant works closely with various departments, including finance, sales, and customer service, to support the organization’s financial goals.

Responsibilities

Credit Management

• Monitoring customers’ accounts for potential credit risks and taking preventive action.

Collections Oversight

• Audit customers’ remittances at an invoice level.
• Identify source of nonpayment and short/over payment of invoices.
• Assist Sales regarding pricing resolution of pricing variances.
• Communicate with Sales/AR management.
• Implement strategies to ensure timely collection of outstanding invoices.
• Manage specific accounts receivable aging and prioritize collections efforts for overdue accounts.
• Assist payment plans or settlements with customers, as necessary.

Customer Relations

• Serve as the primary point of contact for escalated credit or collections issues.
• Maintain strong relationships with customers and sales while enforcing payment terms.
• Collaborate with the cash application/credit and collection team to address account discrepancies.
• Address disputes and resolve discrepancies in a timely manner.

Reporting and Analysis

• Generate and analyze reports on accounts receivable performance, collections efficiency, and credit risk exposure.
• Provide regular updates to senior management on cash flow and key metrics.
• Identify trends and make recommendations to improve credit and collections processes.

Compliance and Audit

• Ensure compliance with company policies, legal regulations, and industry standards.
• Support internal and external audits by providing required documentation and reconciliations.
• Implement and monitor internal controls to mitigate risks.

Requirements

Education

• Bachelor’s degree in Finance, Accounting, or Business Administration.

Experience

• 3+ years of experience in credit and collections or accounts receivable.

Technical Skills

• Proficiency in ERP systems (e.g., VIP) and cash application software.
• Advanced knowledge of Excel and data-based financial reporting tools.

Soft Skills

• Excellent communication and negotiation skills.
• Analytical mindset with attention to detail.
• Ability to manage high-pressure situations and meet deadlines.