Account Clerk III - Kealakehe Intermediate

Salary Range: $3,606.00 per month

Responsibilities

• Verifies and enters details of costs, charges, or other similar bookkeeping items to correct accounts or classifications.
• Receives, receipts, and deposits cash collections of various kinds, and maintains appropriate records.
• Consults or studies specific books, manuals, catalogs, or other sources to obtain desired information.
• Performs numerous types of computations such as discount, interest, ratio, and percentage; determines rates, costs, amounts, or other specifications for various types of items, selecting and using tables or classification data.
• Explains details of services, methods, or policies.
• Prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment, or contract services.
• Processes invoices and may prepare vouchers for approval to authorize disbursement.
• May maintain inventory control records.
• Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results.
• Composes correspondence requiring specific knowledge of methods, procedures, policies, or other information.
• Determines the general ledger accounts, journals, and subsidiary accounts affected and the debit and/or credit entries to be made.
• Summarizes transactions having a like effect and prepares control sheets or other posting documents reflecting the debit and/or credit entries to be made.
• Totals entries at specified intervals and takes a trial balance of debits and credits; determines corrective entries required to bring accounts into balance; closes and reconciles accounts.
• May supervise one or more lower-level account clerks or other subordinates.

Requirements

Applicants must meet all the requirements for the position as of the date of the application. Experience must be full-time (40-hour workweeks); part-time experience is pro-rated. Temporary Assignment (TA) experience must be verified and attached to the application.

Qualifications

Experience Requirement:

• General Experience (1/2 year): Work demonstrating knowledge of arithmetic and spelling, and the ability to follow oral and written directions, write simply and directly, and observe differences in words and numbers quickly and accurately.
• Specialized Experience (2 years): Work involving posting to accounting records and systematizing fiscal information, including computing, classifying, and recording numerical data to maintain financial accounting records. Must demonstrate knowledge of standard accounting classification and terminology, and office practices related to processing and recording transactions. For Account Clerk III, experience must include reconciling accounts and preparing standard financial statements.

Non-Qualifying Experience: Work such as inventory clerk, stock clerk, or supply clerk that does not involve fiscal record-keeping is not considered qualifying.

Substitution of Education for Experience:

• High school graduation with courses in basic English and arithmetic may substitute for 6 months of general experience.
• Completion of a full-time accounting curriculum at an accredited business school or community college may substitute for specialized experience (1 year of training = 1 year of experience, up to 2 years).
• A baccalaureate degree in accounting meets the experience requirements for Account Clerk V.
• Fifteen semester hours of university training in accounting may substitute for 6 months of experience (up to 3.5 years).

Supervisory Aptitude: Some positions require supervisory aptitude, demonstrated through assignments with supervisory responsibilities, leadership roles, or completion of supervisory training.

Benefits

• Holidays: 13 paid holidays per year (14 in an election year).
• Vacation: 21 days per year for eligible employees.
• Sick Leave: 21 days per year; unused credits may apply toward retirement benefits.
• Health Insurance: State-sponsored medical, drug, vision, and adult dental plans with partial premium coverage.
• Group Life Insurance: Free life insurance policy for employees and retirees.
• Premium Conversion Plan: Pre-tax deductions for health care premiums to increase take-home pay.
• Flexible Spending Accounts: Pre-tax savings for out-of-pocket health care and dependent care expenses.
• Retirement Plan: State-contributed plan; eligibility for benefits after 10 years of service (or 30 years at age 55).
• Tax Shelter Annuity (TSA): Pre-tax contributions to an employee-selected investment provider.
• Deferred Compensation: Voluntary payroll deductions for retirement investments.
• Temporary Disability Insurance: Benefits for non-work-related injuries or illnesses.
• Social Security & Workers' Compensation: State contributions to social security and coverage for work-related injuries.

Pay

Payday occurs on the 5th and 20th (or previous business day) of every month. New employees can expect their first paycheck within the first 3 pay periods.