Account Clerk III

About the role

Under minimal oversight, serve as the technical resource performing the more complex clerical accounting duties for the Los Rios Classified Employees Association (White Collar).

Responsibilities

• Open and close accounts, post to ledgers, prepare journal entries, and compile financial reports
• Prepare change funds for revolving fund operations; evaluate records for accuracy of balances, postings, calculations, and other transaction records; reconcile or note discrepancies
• Compile reports and tables showing statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss
• Prepare bank deposits and reconcile cash register tapes; serve as counter receptionist providing general information on college activities and answers to student questions using databases and the District’s website
• Perform basic financial calculations such as amounts due, balances, discounts, equity, and principal; review data for accuracy and completeness and reconcile discrepancies
• Prepare daily cash reports and accounts payable using accounting programs; process incoming invoices by checking extensions, discounts and tax
• Verify balances and entries, calculations, and postings recorded by other workers; process negotiable instruments such as checks and vouchers; prepare student loan checks for distribution; process credit card transactions
• Perform financial calculations for student installment payment plans; prepare and input purchasing requisitions
• Prepare financial and statistical reports; process invoices, returned checks, post bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables
• Handle student-related issues; monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices
• Review requisitions for completeness and accuracy; assist with the audit of warrants before distribution; determine applicability of federal or state tax and apply correct rate
• Audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues
• Assign or use accounting code numbers for income and expenditure items; prepare files and verify accuracy for hand-generated checks
• Perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy; receive control figures and balance output data to control figures
• Prepare journal entries and budget transfers; process receiving transactions on purchase orders
• Prepare daily trial balances, bank reconciliations, profit and loss statements, and sales tax reports
• Maintain claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants; maintain fixed asset data
• Perform general ledger posting for income and journals and analyze for accuracy of postings; serve as full-charge bookkeeper for student association and other college collected funds and accounts
• Reconcile college journals with District reports, and District journal with County of Sacramento journal; close and reopen books of account, such as reconciling and balancing for year-end close

Minimum Qualifications

• Three years of experience related to the duties of the position
• Promotional: One year of experience in Los Rios Community College District performing clerical duties as an Account Clerk II (promotional applies to regular, current Classified employees working within the District)
• Equity-minded focus, responsiveness, and sensitivity to the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities, and the ability to foster and support an inclusive educational and employment environment
• Education requirement: One year of education equals 30 semester units from an accredited institution