Account Clerk II (Temporary Pool)

Position Summary

Under minimal oversight, perform a variety of complex clerical accounting duties involving the maintenance of financial or statistical records. This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year in July. Applicants in this pool will remain active until the pool is refreshed and will receive an email with information on how to remain in the pool.

About the Role

This position involves performing a variety of complex clerical accounting duties, including but not limited to:

• Prepare change funds for revolving fund operations;
• Evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies;
• Compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss;
• Prepare bank deposits and reconcile cash register tapes;
• Serve as counter receptionist providing general information on college activities and answering student questions using databases and District's website;
• Perform basic financial calculations such as amounts due, balances, discounts, equity, and principal;
• Review data for accuracy and completeness and reconcile discrepancies;
• Prepare daily cash reports and accounts payable using accounting programs and reports;
• Process incoming invoices by checking extensions, discounts and tax;
• Verify balances and entries, calculations, and postings recorded by other workers;
• Process negotiable instruments such as checks and vouchers;
• Prepare student loan checks for distribution;
• Process credit card transactions;
• Perform financial calculations, such as calculations for student installment payment plans;
• Prepare and input purchasing requisitions.

Responsibilities

• Prepare financial and statistical reports;
• Process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables;
• Handle student related issues;
• Monitor and reconcile account balances before issuing checks;
• Prepare accounts payable for payment and pay invoices;
• Review requisitions for completeness and accuracy;
• Audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues;
• Assign or use accounting code numbers for income and expenditure items;
• Prepare files and verify accuracy for hand-generated checks;
• Perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy;
• Receive control figures and balance output data to control figures;
• Prepare journal entries and budget transfers.

Requirements

Experience:

• Two years of experience related to the duties of the position.

Education:

• No specific education requirements mentioned.

Qualifications

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Skills

Basic financial calculations, reviewing data for accuracy and completeness, reconciling discrepancies, preparing financial and statistical reports, processing invoices, verifying balances and entries, calculating amounts due, balances, discounts, equity, and principal, handling student related issues, monitoring and reconciling account balances, preparing accounts payable for payment, reviewing requisitions for completeness and accuracy, auditing student and classified employee Intents to Employ and timesheets, verifying account codes used, assisting in resolving payroll problems and issues, assigning or using accounting code numbers for income and expenditure items, preparing files and verifying accuracy for hand-generated checks, performing financial calculations and analyzing information on travel authorizations/disbursements, receiving control figures and balancing output data to control figures, preparing journal entries and budget transfers.

Benefits

N/A

Pay

N/A

Schedule

N/A