Account Clerk II - Inouye Elementary

About the role

The role involves verifying and entering details of costs, charges, or other bookkeeping items to correct accounts or classifications; receiving, receipting, and depositing cash collections, maintaining appropriate records; performing computations such as discount, interest, ratio, and percentage; determining rates, costs, amounts, or other specifications; explaining details of services, methods, or policies; preparing requisitions or purchase orders, placing orders for supplies, materials, equipment, or contract services; processing invoices and preparing vouchers for approval to authorize disbursement; maintaining inventory control records; reviewing the accounts clerical work of others, identifying incorrect procedures or methods, and correcting errors; composing correspondence requiring specific knowledge of methods, procedures, policies, or other information; determining general ledger accounts, journals, and subsidiary accounts affected and the debit and/or credit entries to be made; summarizing transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made; totaling entries at specified intervals and taking a trial balance of debits and credits; determining corrective entries required to bring accounts into balance; closing and reconciling accounts; and supervising one or more lower-level account clerks or other subordinates.

Responsibilities

• Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications.
• Receives, receipts and deposits cash collections of various kinds, and maintains appropriate records.
• Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information.
• Performs numerous types of computations such as discount, interest, ratio and percentage.
• Determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data.
• Explains details of services, methods or policies.
• Prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services.
• Processes invoices and may prepare vouchers for approval to authorize disbursement.
• Maintains inventory control records.
• Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results.
• Composes correspondence requiring specific knowledge of methods, procedures, policies or other information.
• Determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made.
• Sumsmarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made.
• Totals entries at specified intervals and takes a trial balance of debits and credits.
• Determines corrective entries required to bring accounts into balance.
• Closes and reconciles accounts.
• May supervise one or more lower-level account clerks or other subordinates.

Requirements

Minimum Qualifications:

• Experience Requirement: Applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table.
• Class Title General Experience (years) Specialized Experience (years) Total (years)
• Account Clerk II 1/2 1 1-1/2
• General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.
• Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.

Qualifications

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Pay

The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Schedule

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.