Account Clerk I, II - Lihikai Elementary

About the role

The authorized level of the position is Account Clerk II. Applications are being accepted down to the Account Clerk I in the event of recruiting difficulties.

Responsibilities

• Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications;
• Receives, receipts and deposits cash collections of various kind, and maintains appropriate records;
• Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information;
• Performs numerous types of computations such as discount, interest, ratio and percentage;
• Determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data;
• Explains details of services, methods or policies;
• Prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services;
• Processes invoices and may prepare vouchers for approval to authorize disbursement;
• Maintains inventory control records;
• Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results;
• Composes correspondence requiring specific knowledge of methods, procedures, policies or other information;
• Determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made;
• Sumsmarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made;
• Totals entries at specified intervals and takes a trial balance of debits and credits;
• Determines corrective entries required to bring accounts into balance;
• Closes and reconciles accounts;
• May supervise one or more lower-level account clerk or other subordinates.

Requirements

• Experience Requirement: Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table:
• Class Title General Experience (years) Specialized Experience (years) Total (years)
• Account Clerk I 1/2 0 1/2
• Account Clerk II 1/2 1 1-1/2
• General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.
• Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.
• Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience.
• Substitution of Education for Experience: Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience.
• Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years.
• Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience.
• Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis: A baccalaureate degree in accounting will be deemed to have met the Experience Requirements For The Account Clerk V Level.

Qualifications

• Minimum Qualifications: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.
• Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated.

Pay

Salary Range: Account Clerk I, SR-06: $3,141.00 per month Account Clerk II, SR-08: $3,266.00 per month

Schedule

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Benefits

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retailer Retirement Plan: The State contributes to a retirement plan for eligible employees.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions.
• Several investment options are available.