Academic Program Manager - Graduate Medical Education- Fairfield Hospital

Program Coordination

• Coordinates GME program recruitment.
• Manages trainee applications, communicates with potential applicants, coordinates interview schedule, organizes interview events.
• Captures and maintains resident files and database records in the electronic residency management software, MyEvaluations.com.
• Manages payment of invoices, educational stipends, and preparation of annual budget related to the residency training program.
• Oversees monthly evaluations of attending physicians, residents, and medical students.
• Coordinates and organizes program wide events such as welcomes, graduations, celebrations, and off-site events.
• Updates and distributes program policies, competency-based rotation goals and objectives, manuals/handbooks, rotation and on-call schedules, didactics for residents.
• Manages and organizes payment of invoices, educational stipends, and preparation of annual budget related to the residency training program.
• Assists with onboarding orientation.
• Manages, updates and distributes program policies, competency-based rotation goals and objectives, manuals/handbooks, rotation and on-call schedules, didactics for residents.
• Facilitates Human Resources functions related to employment of residents.
• Organizes and attends in conjunction with the Program Director required meetings for residency management (Clinical Competency Committee, Program Evaluation Meeting).

Administrative Support

• Serves as a representative and liaison for the Residency in cooperative efforts with the faculty, other specialty departments, outside institutions, GME Administration Office, and Medical Staff Office.
• Provides general administrative and clerical support to the residents.
• Completes resident travel arrangements, check requests, and monitors biweekly payroll.
• Maintains confidential resident files and database records in the electronic residency management software, MyEvaluations.com.
• Performs quality assurance audits to ensure accurate and complete records.
• Gathers and maintains records for credentialing, and reimbursement.
• Maintains resident scholarly activities for the Annual Program Review (APR) due annually.
• Monitors resident/faculty expiration dates and ensures timely renewal, including but not limited to licensure, DEA-certification, professional liability insurance, and other certifications.

Compliance Liaison

• Recognize and understand the policies implemented regarding Emergency Medicine Residency training from both Accreditation Council for Graduate Medical Education (ACGME) and the American Board of Internal Medicine (ABIM).
• Effectively communicate with Program Director, faculty, residents, staff, and other personnel that work for or with the Emergency Residency Program (ACGME, ABIM, ERAS, NRMP, etc.).
• In conjunction with the Program Director, maintain electronic Accreditation Database System (ADS), provided by the ACGME to ensure that all data collected regarding the program is accurate.
• Plan and prepare for all ACGME site visits/accreditation reviews.
• Review and have knowledge of ABIM requirements for training and documentation necessary to be eligible to take the Board's certification examination.

Minimum Years and Type of Experience: 2 years healthcare experience