Academic Program Manager - Graduate Medical Education- Fairfield Hospital

Program Coordination

• Coordinates GME program recruitment.
• Manages trainee applications, communicates with potential applicants, coordinates interview schedule, organizes interview events.
• Coordinates residents’ contracts and ensures program letter of agreements (PLA) with the Legal and GME Administration Department.
• Facilitates Human Resources functions related to employment of residents.
• Affords general administrative and clerical support to the residents.
• Serves as a representative and liaison for the Residency in cooperative efforts with the faculty, other specialty departments, outside institutions, GME Administration Office, and Medical Staff Office.
• Provides resident travel arrangements, check requests, and monitors biweekly payroll.
• Maintains confidential resident files and database records in the electronic residency management software, MyEvaluations.com.
• Performs quality assurance audits to ensure accurate and complete records.
• Gathers and maintains records for credentialing, and reimbursement.
• Manages payment of invoices, educational stipends, and preparation of annual budget related to the residency training program.
• Oversees monthly evaluations of attending physician (by residents), residents, and medical students are completed on a timely basis in MyEvaluations.com.
• Captures and organizes program wide events such as welcomes, graduations, celebrations, and off-site events.
• Manages, updates and distributes program policies, competency-based rotation goals and objectives, manuals/handbooks, rotation and on-call schedules, didactics for residents.

Administrative Support

• Serves as a representative and liaison for the Residency in cooperative efforts with the faculty, other specialty departments, outside institutions, GME Administration Office, and Medical Staff Office.
• Provides general administrative and clerical support to the residents.
• Serves as a representative and liaison for the Residency in cooperative efforts with the faculty, other specialty departments, outside institutions, GME Administration Office, and Medical Staff Office.
• Completes resident travel arrangements, check requests and monitors biweekly payroll.
• Maintains confidential resident files and database records in the electronic residency management software, MyEvaluations.com.
• Performs quality assurance audits to ensure accurate and complete records.
• Gathers and maintains records for credentialing, and reimbursement.
• Manages payment of invoices, educational stipends, and preparation of annual budget related to the residency training program.
• Organizes and attends in conjunction with the Program Director required meetings for residency management (Clinical Competency Committee, Program Evaluation Meeting).

Compliance Liaison

• Recognize and understand the policies implemented regarding Emergency Medicine Residency training from both Accreditation Council for Graduate Medical Education (ACGME) and the American Board of Internal Medicine (ABIM).
• Effectively communicate with Program Director, faculty, residents, staff, and other personnel that work for or with the Emergency Residency Program (ACGME, ABIM, ERAS, NRMP, etc.).
• In conjunction with the Program Director, maintain electronic Accreditation Database System (ADS), provided by the ACGME to ensure that all data collected regarding the program is accurate.
• This includes scholarly activity, program sites, rotation schedules, and resident milestone entries.
• Plan and prepare for all ACGME site visits/accreditation reviews.
• Review and have knowledge of ABIM requirements for training and documentation necessary to be eligible to take the Board's certification examination.

Minimum Years and Type of Experience

2 years healthcare experience

Other Knowledge, Skills and Abilities Required

Knowledge of graduate medical education requirements, work requires one year of on-the-job experience to acquire in-depth knowledge of department policies and procedures.

Other Knowledge, Skills and Abilities Preferred

Proficient with computer systems and software programs; strong organizational and time management skills; ability to work independently.

Pay

Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)

Schedule

Not specified

Benefits

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com.