Academic Program Coordinator III - 997135

About the role

Nova Southeastern University (NSU) was founded in 1964 and is a not-for-profit, independent university known for academic excellence and innovation. NSU offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans, and much more. NSU is a tobacco-free university that cares about the health and welfare of its students, faculty, staff, and campus visitors.

Responsibilities

• Represents institution and/or assigned program(s) at community and campus events, in meetings with other institution personnel, and during accreditation processes.
• Represents college programs, markets programs, and secures sponsorships from new and established corporate partners while ensuring the support does not compromise key components of the program per accreditation standards.
• Performs routine audits and updates to keep website content accurate and timely.
• Affords assistance in activities required for program accreditation.
• Affords assistance in reviewing operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Affords assistance in assessing program quality, presenting results, and making recommendations to management.
• Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Maintains accurate and complete student records as required by laws, policies, and administrative regulations.
• Contributes to the budget preparation and reporting for assigned program(s).
• Affords assistance in processing travel and expense reports.
• Affords assistance in the development, evaluation, and revision of school programs and in the preparation of master schedules for curriculum offerings.
• Determines course schedules, and coordinates teaching assignments and room assignments to ensure optimum use of buildings and equipment.
• Affords assistance in the assignment and scheduling of adjunct faculty and guest speakers and facilitates appropriate communications.
• Manages and monitors adjunct and speaker contracts.
• Facilitates online course module set-up.
• Facilitates qualifying exams.
• Captures test administration and outcome reporting.
• Acts as liaison between the University, college, and contracted employers or institutions.
• Affords assistance in alumni tracking and communication activities.
• Affords assistance in planning special events and/or Continuing Education functions.
• Captures the production and dissemination of university publications.
• Affords assistance in the recruitment, selection, and supervision of student employees and graduate assistants, and/or volunteers.
• Attends meetings, educational conferences, and training workshops and serves on committees.
• Maintains data integrity and confidentiality.
• Completes special projects as assigned.
• Performs other duties as assigned or required.

Requirements

• Knowledge: Customer and Personal Service, English Language, Advanced knowledge of MS Office Suite (Outlook, Word and Excel).
• Skills: Active Listening, Critical Thinking, Reading Comprehension, Speaking, Judgment and Decision Making, Monitoring, Writing, Complex Problem Solving.
• Abilities: Problem Sensitivity, Inductive Reasoning, Deductive Reasoning.

Qualifications

• Required Education: Bachelor's Degree
• Required Experience: Five (5) or more years of experience in academic program management or related student service function.
• Preferred Qualifications: Master’s Degree and one (1) year of experience in academic program management or related student service function.

Essential Job Functions

• Represents institution and/or assigned program(s) at community and campus events, in meetings with other institution personnel, and during accreditation processes.
• Represents college programs, markets programs, and secures sponsorships from new and established corporate partners while ensuring the support does not compromise key components of the program per accreditation standards.
• Performs routine audits and updates to keep website content accurate and timely.
• Affords assistance in activities required for program accreditation.
• Affords assistance in reviewing operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Affords assistance in assessing program quality, presenting results, and making recommendations to management.
• Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Maintains accurate and complete student records as required by laws, policies, and administrative regulations.
• Contributes to the budget preparation and reporting for assigned program(s).
• Affords assistance in processing travel and expense reports.
• Affords assistance in the development, evaluation, and revision of school programs and in the preparation of master schedules for curriculum offerings.
• Determines course schedules, and coordinates teaching assignments and room assignments to ensure optimum use of buildings and equipment.
• Affords assistance in the assignment and scheduling of adjunct faculty and guest speakers and facilitates appropriate communications.
• Manages and monitors adjunct and speaker contracts.
• Facilitates online course module set-up.
• Facilitates qualifying exams.
• Captures test administration and outcome reporting.
• Acts as liaison between the University, college, and contracted employers or institutions.
• Affords assistance in alumni tracking and communication activities.
• Affords assistance in planning special events and/or Continuing Education functions.
• Captures the production and dissemination of university publications.
• Affords assistance in the recruitment, selection, and supervision of student employees and graduate assistants, and/or volunteers.
• Attends meetings, educational conferences, and training workshops and serves on committees.
• Maintains data integrity and confidentiality.
• Completes special projects as assigned.
• Performs other duties as assigned or required.