Academic Program Coordinator, Department of English

We need to output only HTML fragment, using

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include sections only if posting has real specific content. We need to parse the posting. First, job title is already shown, we should not repeat as heading. We need sections: - About the role: likely from "POSITION SPECIFICS Join the College of the Liberal Arts as an Academic Program Coordinator..." That is description. So we can put that in

About the role

with

containing that paragraph. - Responsibilities: there is a long list of duties. Use

• . - Requirements: maybe includes "Important Note: This position requires a flexible schedule to work infrequent weekends or evenings to support departmental events." Also "Important Note: In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location." Also "Background Checks/Clearances" etc. But we need to decide what goes under Requirements vs Qualifications vs Skills. The posting has sections: "Qualifications:" then bullet list of skills. Also "Minimum Education, Work Experience & Required Certifications" with two tracks (Senior Support and Intermediate Support). Also "Applicants must submit a cover letter..." That's application instruction, we should drop. Also "Additional Information: The College of the Liberal Arts is supportive of flexible work arrangements..." That's maybe about flexible work, could be under Requirements or Benefits? It's about flexible work arrangements, not a benefit per se. Could be under Requirements? Might be better under "Additional Information" but we don't have that heading. Could fold into "Requirements" as note. "Salary & Benefits" section includes salary range and benefits description. So we need Pay and Benefits sections. Schedule: we have note about flexible schedule, infrequent weekends/evenings, and minimum three days on-site. That's schedule info. So we can have Schedule section. We must not create sections with filler like "commensurate with experience". We have actual content. We must not include boilerplate like EEO, etc. We must not include application instructions. We must not include duplicated lines. We need to preserve all substantive information. Let's extract content. First, "POSITION SPECIFICS Join the College of the Liberal Arts as an Academic Program Coordinator to provide key administrative support and serve as the primary point of contact for the graduate programs within the Department of English. The Academic Program Coordinator plays an important role in supporting graduate student success and ensuring the smooth administration of the department's graduate programs from recruitment through graduation." That's about the role. Now responsibilities list: after "Responsibilities include but are not limited to:" then a long sentence with many duties separated by periods? Actually it's a run-on. We need to split into list items. We'll parse each duty separated by semicolons? Let's extract: - Serve as primary department contact for program inquiries; assist students and instructors with questions. - Respond to inquiries from prospective students. - Monitor program budget including tracking student assistantships/fellowships and expenditures and generating financial reports. - Create and maintain databases; compile academic data and prepare reports for departmental leadership related to enrollment data, student progress and experience, and accreditation information. - Provide support to department directors (e.g., running reports, assisting with student inquiries and correspondence). - Update and maintain graduate program website. - Manage student recruitment and retention efforts (e.g., scheduling Zoom meetings, coordinating travel and reimbursements for recruitment visits. - Coordinate scholarship, assistantship, and fellowship data and funds; compile award thank you letters to notify donors of spending, and monitor graduate program expenses. - Assist incoming graduate students with onboarding and personnel documentation. - Prepare, organize, and enter graduate assistantships and fellowships into University Systems. - Review graduation eligible students to make sure student milestones, trainings, and all degree requirements are met. - Process exam requests, administer doctoral exams (and act as liaison with the Graduate School and other university offices. - Support registration and record-keeping for independent study and controlled courses. - Monitor graduate student enrollments. - Responsible for student communication letters and maintain listservs. - The Academic Program Coordinator will also be responsible for coordinating student-related virtual and in-person events, such as Graduate Student Recruitment. - Serving as a back-up to other members of the Department of English and administrative teams to ensure adequate coverage will also occur as needed. - The Academic Program Coordinator will work both independently, as well as collaborate/have support of their team when completing the position’s responsibilities. We need to ensure each is a list item. Now Qualifications: after "Qualifications:" we have bullet list: - Outstanding attention to detail and accuracy - Excellent interpersonal skills; driven to provide high-level customer service - Effective organizational and problem-solving skills, with the ability to manage multiple priorities simultaneously. - Effective communication (both verbal and written) skills - Proficiency in Microsoft Office 365, particularly Excel for data tracking and reporting, Outlook for communication and scheduling, and Word for document preparation That's skills; could be under Skills section. But the instruction says we can have Skills heading. We'll put those under Skills. Now Minimum Education, Work Experience & Required Certifications: two tracks. We need to capture that as Requirements? Probably Requirements section includes education/experience/certifications. We'll put that under Requirements. Content: "If filled as Academic Program Coordinator - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None" "If filled as Academic Program Coordinator - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience Required Certifications: None" Also "Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume." That's application instruction; we drop. Additional Information: "The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process." Also "Important Note: In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location." Also earlier "Important Note: This position requires a flexible schedule to work infrequent weekends or evenings to support departmental events." We can combine schedule notes. Now Salary & Benefits: "The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page." We need Pay section: include salary range. Benefits section: include benefits description. We should not include "Salary Structure - Information on Penn State's salary structure" as it's a reference; we can keep as part of Pay? Might be okay. We must not include boilerplate like EEO, etc. Now schedule: we have flexible schedule note and on-site requirement. We'll put under Schedule. Now About the role: we have the initial paragraph. Now we need to output HTML fragment only, no or . Use

  for each section heading. We'll order sections logically: About the role, Responsibilities, Requirements, Qualifications (maybe Skills), Skills, Benefits, Pay, Schedule. But we need to avoid duplication. Qualifications vs Skills: The posting has "Qualifications:" list of skills. We could treat that as Skills section. The Requirements section can contain education/experience/certs. We'll not have a separate Qualifications heading if we treat those as Skills. But the instruction allows Qualifications heading. We could put the skill list under Qualifications. However they also have a separate "Qualifications:" heading in the posting. So we can use

  Qualifications

  for that list. Then we might not need Skills heading. But we could also have Skills heading for proficiency in Microsoft Office etc. However the list includes that as part of qualifications. So better to use Qualifications for the bullet list. Thus sections: About the role, Responsibilities, Requirements (education/experience/certs), Qualifications (skill list), Benefits, Pay, Schedule. We need to ensure we don't create empty sections. Now let's craft HTML. We'll need to escape any special characters? Not needed. We'll produce:

  About the role

  Join the College of the Liberal Arts as an Academic Program Coordinator to provide key administrative support and serve as the primary point of contact for the graduate programs within the Department of English. The Academic Program Coordinator plays an important role in supporting graduate student success and ensuring the smooth administration of the department's graduate programs from recruitment through graduation.

  Responsibilities

  • Serve as primary department contact for program inquiries; assist students and instructors with questions.
  • Respond to inquiries from prospective students.
  • Monitor program budget including tracking student assistantships/fellowships and expenditures and generating financial reports.
  • Create and maintain databases; compile academic data and prepare reports for departmental leadership related to enrollment data, student progress and experience, and accreditation information.
  • Provide support to department directors (e.g., running reports, assisting with student inquiries and correspondence).
  • Update and maintain graduate program website.
  • Manage student recruitment and retention efforts (e.g., scheduling Zoom meetings, coordinating travel and reimbursements for recruitment visits).
  • Coordinate scholarship, assistantship, and fellowship data and funds; compile award thank you letters to notify donors of spending, and monitor graduate program expenses.
  • Assist incoming graduate students with onboarding and personnel documentation.
  • Prepare, organize, and enter graduate assistantships and fellowships into University Systems.
  • Review graduation eligible students to make sure student milestones, trainings, and all degree requirements are met.
  • Process exam requests, administer doctoral exams (and act as liaison with the Graduate School and other university offices).
  • Support registration and record-keeping for independent study and controlled courses.
  • Monitor graduate student enrollments.
  • Responsible for student communication letters and maintain listservs.
  • The Academic Program Coordinator will also be responsible for coordinating student-related virtual and in-person events, such as Graduate Student Recruitment.
  • Serving as a back-up to other members of the Department of English and administrative teams to ensure adequate coverage will also occur as needed.
  • The Academic Program Coordinator will work both independently, as well as collaborate/have support of their team when completing the position’s responsibilities.

  Requirements

  If filled as Academic Program Coordinator - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None.

  If filled as Academic Program Coordinator - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience. Required Certifications: None.

  Important Note: In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.

  Qualifications

  • Outstanding attention to detail and accuracy
  • Excellent interpersonal skills; driven to provide high-level customer service
  • Effective organizational and problem-solving skills, with the ability to manage multiple priorities simultaneously.
  • Effective communication (both verbal and