Academic Portfolio Coordinator

ASU EdPlus is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU.

About the role

We are seeking a highly organized, detail-oriented, and collaborative Academic Portfolio Coordinator to join our Academic Portfolio Management team. Every day you will make a difference in the lives of others by overseeing the digital immersion program launch cycle, resource management, and digital immersion course management. You will play a crucial role in ensuring that program launch operations run smoothly across teams.

This is an in-person, hybrid position. You must be able to reliably commute to Scottsdale, AZ.

Responsibilities

• Program and Course Approval Coordination
  • Coordinate the intake and tracking of new academic program requests from submission through final approval and launch, including managing the completion, tracking, and notification of official internal forms and related documentation.
  • Support the intake, review, and approval tracking of new course requests associated with program launches; serve as a liaison for post-course approval activities to support program implementation and launch readiness in collaboration with instructional designers, Finance, and Colleges’ business managers.
• Project Management and Tracking
  • Track program and course launch milestones using project management tools and shared tracking systems (e.g., Airtable, Jira); monitor deadlines, dependencies, and risks related to program launch initiatives.
  • Support preparation of presentations, documentation, and briefing materials for leadership and stakeholder meetings.
• Communication and Stakeholder Coordination
  • Serve as a central point of contact between the Academic Portfolio Management team and the Provost’s Office for program launch initiatives.
  • Facilitate clear, timely communication regarding requirements, deadlines, approvals, and next steps; follow up with teams to ensure required actions are completed and escalation occurs when needed.
  • Maintain organized records of communications, decisions, and approvals.
• Process and Technology Support
  • Develop and maintain a thorough understanding of academic portfolio and program launch processes, applying project management best practices to support efficient and effective workflows.
  • Utilize, maintain, and continuously improve tracking tools and systems to ensure visibility, accuracy, and accountability.
  • Demonstrate a willingness to learn and adapt to new technologies that support operational processes.
  • Assume or coordinate other duties or projects as assigned or directed.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, any equivalent combination of experience and/or training from which comparable knowledge, skills, and abilities have been achieved.

Qualifications

• Bachelor’s degree or higher in a related field.
• Demonstrated strong organizational skills with the ability to manage multiple projects simultaneously.
• Experience using project management tools such as Airtable, Jira, or similar platforms.
• Evidence of strong attention to detail and the ability to identify inconsistencies in project tracking and documentation.
• Demonstrated comfort pulling and summarizing data from reporting platforms and dashboards; experience preparing basic presentations or recap documents.
• Evidence of proactive communication to keep stakeholders informed and aligned.
• Demonstrated ability to work effectively in a fast-paced, collaborative environment across multiple teams.
• Demonstrated enthusiasm for higher education and the ASU mission.

Please address the following in your cover letter:

• Describe your experience coordinating complex processes or projects that involved multiple stakeholders, deadlines, and required approvals. What tools or methods did you use to track progress and ensure tasks were completed accurately and on time?
• Provide an example of how you have served as a central point of contact between teams (e.g., academic units, leadership, operations). How did you ensure clear communication, documentation, and follow-up when requirements or timelines were complex or changing?

Pay

$50,000 - $62,500 per year; DOE

Benefits

ASU offers a total compensation package that includes valuable employee benefits:

• Healthcare
• Financial Security
• Retirement
• Family Resources
• Tuition Reduction (Eligible ASU Employee, their dependents, and spouse.)
• Discounts

Working Environment

Your desk will be in the beautiful, cutting-edge, and collaborative workspace at SkySong, the ASU Scottsdale Innovation Center. The Center houses a diverse business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy.

ASU EdPlus supports flexible work options, ranging from alternate to hybrid work schedules, subject to approvals per ASU policy. (This is an in-person, hybrid position.)