Academic Operations Coordinator (Part Time - 25 Hours Weekly)

Supports the day-to-day administrative, academic, and operational functions of a University department. Ensures efficient coordination of academic scheduling, faculty and student support processes, data management, and compliance with institutional policies. Serves as a central point of contact for internal and external stakeholders, helping to streamline operations, support academic programming, and enhance overall departmental effectiveness.

Responsibilities

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Coordinate academic scheduling, including course offerings, room assignments, and timetable management.
• Support faculty onboarding, appointments, and administrative needs.
• Assist with student-related processes such as enrollment support, advising coordination, and records management.
• Maintain and update academic and operational databases, ensuring accuracy and compliance with institutional standards.
• Serve as a liaison between department leadership, faculty, students, and central administrative offices.
• Support curriculum implementation, academic program logistics, and accreditation-related documentation.
• Manage departmental communications, including announcements, scheduling updates, and internal reporting.
• Assist with budget tracking, procurement, and expense processing in collaboration with finance teams.
• Prepare reports, dashboards, and data summaries for leadership decision-making.
• Coordinate meetings, events, and academic activities, including logistics and documentation.
• Ensure adherence to university policies, procedures, and regulatory requirements.
• Provide general administrative support to department leadership as needed.
• Other duties as assigned by the department.

Requirements

• High School Diploma/GED.
• Basic understanding of higher education operations, academic programs, or administrative support functions.
• Proficiency in standard office software (e.g., Microsoft Word, Excel, Outlook, and basic database systems).
• Basic problem-solving skills with the ability to seek guidance when handling unfamiliar tasks.

Qualifications

• Bachelor’s Degree (preferred).
• 2 years administrative, academic support, customer service or office coordination experience (preferred).

Physical Demands

• Lift and carry 25 lbs.
• Frequent sitting/standing.
• Frequent keyboard use.
• Patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Schedule

Workday Day (United States of America)

Benefits

• Comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, and tuition assistance.
• Voluntary benefits, providing access to group rates on insurance and discounts.
• Access to tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.