Academic HR Analyst

About Us

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

UCI's Department of Family Medicine is the academic home to faculty, residents and staff who have a passion for patient care, medical education, scholarship, and community health. Our mission, as a department of the UCI School of Medicine, is to Discover, Teach, Heal and Serve. We are committed to delivering exemplary clinical care, teaching health professionals, and conducting scholarship. Our family physicians value collaboration within the university, the health sciences, and the community.

About the Role

As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, you will resolve moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways. Under general direction, you will manage all academic functions in the Department of Family Medicine and Radiation Oncology. This includes equal opportunity/affirmative action issues, academic recruitment, appointments, merit increases, promotions, sabbaticals, grievances, layoffs and union issues, employee relations, compensation, training and development. You will serve as an advisor to the Chairs, Chief Administrative Officers (Department Administrators), and faculty regarding Academic Personnel concerns. You will be responsible for academic appointments and yearly renewals of all full-time and part-time faculty.

Responsibilities

• Manage all academic functions including equal opportunity/affirmative action issues, academic recruitment, appointments, merit increases, promotions, sabbaticals, grievances, layoffs, and union issues.
• Handle employee relations, compensation, training, and development within the academic personnel framework.
• Serve as an advisor to Chairs, Chief Administrative Officers, and faculty on Academic Personnel concerns.
• Oversee academic appointments and yearly renewals of all full-time and part-time faculty.
• Analyze information, problems, situations, practices, and procedures to define problems or objectives, identify relevant concerns, and formulate logical conclusions.
• Interpret, comprehend, and analyze complex policies and procedures in the area of Academic Personnel.
• Develop and implement training programs and make presentations to large and small groups.
• Work with confidential information using sensitivity, tact, and discretion in internal and external communications.

Requirements

• Extensive knowledge of UC Academic Personnel policies and procedures.
• High-level writing skills to compose professional reports, correspondence, job descriptions, policies, and procedures.
• Demonstrated skill in analyzing information and problems to define objectives, identify patterns, and formulate logical conclusions.
• Strong interpersonal skills to interact effectively with campus administrators, faculty, staff, and students from diverse backgrounds.
• Experience working with confidential information and using sensitivity, tact, and discretion.
• Ability to assess priorities and complete work in a timely manner amidst deadline constraints and changing workloads.
• Experience with data collection techniques.
• Ability to work independently and follow through on assignments with minimal direction.
• Proficiency in utilizing computerized business systems and software applications including MS Word, Excel, Outlook, Access, PowerPoint, and Visio.
• Strong organizational and teamwork skills.
• Working knowledge of California laws and regulations pertaining to medical licensure and certificates of registration.
• Working knowledge of the UC Health Sciences Compensation Plan.
• B.A./B.S. and experience in personnel administration or an equivalent combination of education and experience.
• A minimum of 5 years of experience in a relevant field.

Preferred Qualifications

• Working knowledge of UC Human Resources and labor relations policies and procedures.
• Extensive knowledge of Equal Opportunity and Diversity initiatives as they relate to the University of California.
• Extensive knowledge of requirements for hiring international employees, including the USCIS visa request process at the University of California.
• Extensive knowledge of UCI campus departments and central administrative offices, their services, roles, and responsibilities.

Benefits

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Conditions of Employment

• Compliance with background check and Live Scan.
• Employment misconduct disclosure requirement.
• Legal right to work in the United States.
• Adherence to vaccination policies.
• Compliance with smoking and tobacco policy.
• Drug-free environment.
• Additional conditions may include California Child Abuse and Neglect Reporting Act compliance, E-Verify, and pre-placement health evaluation.