Academic HR Analyst 2 - 141037

About the role

The Academic Personnel Analyst supports two departments within the School of Social Sciences: the Department of Linguistics and the Department of Urban Studies and Planning. This position advises department chairs, CAOs, faculty, and staff on a wide range of academic personnel matters, from short-term operations to long-term strategic planning.

Responsibilities

• Manage comprehensive academic personnel functions for both departments.
• Provide guidance to supervisors and managers on academic recruitment, appointments, reviews, compensation, academic affirmative action, reclassifications, benefits administration, payroll/timekeeping, leaves of absence, visa procurement, and separations/layoffs.
• Apply professional UC Academic HR concepts, organization, and system-wide policies and procedures to resolve academic human resources issues of moderate scope and complexity.
• Coordinate processes and ensure consistency and compliance with campus AP professionals.
• Maintain strict confidentiality and represent both departments in administrative and academic personnel matters.
• Exercise delegated authority in academic personnel functions in the absence of the CAOs.

Requirements

Experience with and in-depth knowledge of policies and procedures governing academic personnel and affirmative action. Comprehensive knowledge of University policies, procedures, and regulations, including those related to academic, staff, and student personnel, such as affirmative action, recruitment, submission of appointment, merit, promotion, reappointment, and termination files, payroll policies, employee benefits, job classifications, etc.

Qualifications

• Demonstrated experience and knowledge of complex payroll and timekeeping practices and procedures, salary scales, merits, range adjustments, performance bonuses, and stipends on multi-funded cost distributions.
• Experience monitoring leave usage, accruals, and service credit.
• Knowledge of INS and International Center regulations, policies, and procedures concerning employment of international faculty and staff, Visa requirements, and income taxes.
• Experience in investigating issues/problems and initiating solutions.
• Effective control of situations or events in the absence of higher authority and ability to make recommendations or decisions affecting office and departmental operations and activities.
• Knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.
• Strong knowledge and experience coordinating and interpreting policies for all leaves of absence, including but not limited to FML, CFRA, and PDL.
• Knowledge of human resources management systems and other related business software programs and systems.
• Ability to independently organize and coordinate a variety of tasks and projects, set and adjust conflicting priorities, show self-motivation and initiative to complete complex tasks, including follow-up as needed.
• Proven ability to work independently and harmoniously as part of a group with frequent interruptions and to meet established deadlines.
• Detail-oriented, excellent organizational skills, and ability to multi-task and process high volume of work.
• Extensive experience to independently plan, organize, and prioritize daily operations and projects in order to meet rigid deadlines.
• Excellent proofreading and editing skills.
• Ability to maintain confidentiality in all areas of work and communicate tactfully and with discretion.
• Excellent reading and comprehension skills to understand and interpret complex materials and documents.
• Excellent verbal and written communication skills to provide information and/or instruction in a clear, concise manner.

Special Conditions

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Mandated CANRA reporter.

Pay

Hiring Pay Scale: $78,000 - $90,410 / Year

Schedule

Hybrid. Must be in-person at least 3 days a week. Must be available for occasional overtime.