Academic & Credentialing Administrator

About the role

Responsible for all facets of academic and faculty affairs, credentialing and onboarding within the department.

Responsibilities

• Process all faculty and non-faculty academic appointments, reappointments, promotions, leaves and/or terminations within the Office of Faculty Affairs, Medical College, NYPH and affiliate institutions.
• Compile appointment enrollment packages for candidates, liaise with the Office of Faculty Affairs and Medical Staff Office, and follow up to ensure timely submission of paperwork.
• Cook up and prepare visa/immigration paperwork. Serve as primary liaison to HR's Immigration Office and/or immigration attorneys.
• Stay abreast of visitor (B), training (J-1) and work (H1B or O) visas or permanent residency policies and laws.
• Oversee the department's appointment, promotion and tenure process for full-time, part-time and voluntary academic staff.
• Oversee the department's submission of the Academic Staff List, Annual Faculty Reviews, Annual Letters and other academic initiatives.
• Ensure compliance with all items pertaining to an active clinical appointment including but not limited to active professional licensing and Expirables, OPPE, FPPE, training requirements, and Delineation of Privileges.
• Ensure that Medicaid, Medicare and managed care credentialing and related billing and financial related onboarding for new recruits occurs in a timely manner.
• Ensure clinical providers maintain active malpractice coverage by processing and submitting change forms for new enrollments, terminations, and coverage updates.
• Perform other related duties as assigned.

Requirements

Approximately 4 years of related experience.

Qualifications

• Knowledge of academic appointments processes, including faculty onboarding, reappointments, promotions, tenure, and terminations within academic medicine environments.
• Understanding of credentialing requirements for clinical providers, including Medicare, Medicaid, and managed care enrollment processes.
• Familiarity with regulatory and compliance standards related to clinical appointments (e.g., licensure, privileging, OPPE/FPPE, expirables tracking).
• Familiarity with immigration and visa processes (e.g., J-1, H-1B, O visas, permanent residency) and associated documentation requirements.
• Working knowledge of malpractice insurance requirements and enrollment/coverage processes for clinical providers.
• Strong organizational and project management skills with the ability to manage multiple complex processes simultaneously and meet strict deadlines.
• Excellent written and verbal communication skills, with the ability to interact effectively with faculty, leadership, HR, legal counsel, and external agencies.
• Analytical and problem-solving skills to identify gaps in credentialing, compliance, or onboarding workflows and implement solutions.
• Attention to detail and accuracy when preparing and reviewing sensitive documentation (e.g., credentialing files, visa applications, academic records).
• Interpersonal and relationship management skills to serve as a liaison across departments and external stakeholders.

Skills

Knowledge of academic appointments processes, understanding of credentialing requirements, familiarity with regulatory and compliance standards, working knowledge of immigration and visa processes, strong organizational and project management skills, excellent written and verbal communication skills, analytical and problem-solving skills, attention to detail, interpersonal and relationship management skills.

Benefits

N/A

Pay

$114,900.00 - $133,800.00

Schedule

Standard office work