Academic Clinical Program Coordinator - School of Dentistry

About the role

The Academic Clinical Program Coordinator is responsible for the planning, implementation, and oversight of clinical placements for students in professional training programs. This role ensures that all experiential learning opportunities align with academic requirements, accreditation standards, and institutional goals. The coordinator serves as a liaison between the institution, students, and external partners including hospitals, clinics, schools, and other professional settings.

Responsibilities

• Identify and secure clinical and internship sites that meet academic and accreditation requirements.
• Match students with appropriate placements based on program needs and student qualifications.
• Maintain and update affiliation agreements with external partners to ensure legal and institutional compliance.
• Serve as the primary liaison among students, faculty, and site supervisors to coordinate placements and resolve issues.
• Monitor and track required documentation, including immunizations, background checks, and compliance records.
• Provide pre-placement orientation and resources to help students prepare for clinical experiences.
• Support faculty in monitoring student progress and addressing any placement-related concerns.
• Evaluate the quality and effectiveness of clinical and internship sites on a regular basis.
• Recruit and onboard qualified site supervisors or preceptors in collaboration with placement partners.
• Maintain accurate records of placements, site contacts, and student evaluations in a centralized system.
• Generate reports for accreditation reviews, program assessments, and institutional reporting.
• Plan and coordinate informational events, such as orientations and site fairs, for students and site partners.
• Stay informed on industry trends and changes in clinical education standards and regulations.
• Participate in professional development to enhance knowledge and improve placement coordination practices.

Requirements

• Associate's or Bachelor's degree required.
• Two (2) years of administrative support experience required.

Skills

• Strong verbal and written communication skills to effectively coordinate with students, faculty, and external partners.
• Excellent organization and problem-solving abilities to manage complex placement logistics.
• High level of attention to detail in handling compliance and documentation.
• Effective prioritization and time management in a fast-paced, deadline-driven environment.

Physical demands

• Occasional working hours significantly beyond regularly scheduled hours (up to 20%).
• Occasional travel to offsite locations (up to 20%).
• Occasional activities subject to significant volume changes of a seasonal/clinical nature (up to 20%).
• Constant work produced subject to precise measures of quantity and quality (51% or more).
• Occasional bending (up to 20%).
• Occasional lifting and carrying up to 10 pounds (up to 20%).
• Occasional crouching/stooping (up to 20%).
• Occasional kneeling (up to 20%).
• Occasional reaching (up to 20%).
• Frequent sitting (21%–50%).
• Occasional standing (up to 20%).
• Occasional twisting (up to 20%).
• Occasional walking (up to 20%).

Schedule

• Full time
• Day shift

Pay

• Salary (FLSA exempt)
• FTE: 100%

Job Requisition ID: R00055231 | Posted: 11/6/2026 | Open until filled