Academic Classroom Scheduling Coordinator (Administrative Support Coordinator, II)

About the role

The Academic Classroom Scheduling Coordinator plays a central role in ensuring the efficient and strategic use of instructional space at San Diego State University. Supporting more than 30,000 students and 1,700 faculty members, this position coordinates the production and maintenance of the University’s published class schedules for Fall, Spring, and Summer terms.

Responsibilities

• Academic Scheduling Operations: Plan, organize, and maintain the University’s Schedule of Classes; assign general assignment classrooms; align seat capacity with enrollment demand; and support real-time adjustments during active registration cycles.

• Final Exam & Registration Coordination: Oversee final exam scheduling logistics, manage adjustments and group finals, and collaborate with campus partners to address enrollment shifts and scheduling conflicts.

• Event & Facilities Scheduling: Coordinate scheduling of campus events, conferences, midterms, orientation programs, and large-scale activities across shared classrooms, auditoriums, and field spaces in accordance with university policies.

• Data Management & System Integrity: Maintain accurate course catalog and section data in the student information system; audit scheduling entries; support CRM and Astra scheduling system updates; and ensure compliance with curriculum approvals.

• Policy Implementation & Campus Collaboration: Apply and enforce classroom scheduling guidelines, interpret university policies, and maintain professional relationships with colleges, departments, and campus service units.

• Reporting & Training Support: Generate classroom utilization and inventory reports; assist with data maintenance projects; and support training workshops for campus schedulers.

Qualifications

• Experience coordinating complex scheduling operations (e.g., academic schedules, events, or multi-stakeholder environments)

• Experience analyzing data and making real-time, data-informed decisions to solve operational issues

• Experience working with enterprise systems (e.g., student information systems, scheduling software, or databases)

• Experience managing multiple priorities and deadlines in a fast-paced, high-volume environment

• Thorough knowledge of internal university policy, procedure, and infrastructure

• Thorough knowledge of best practices in academic and events scheduling

Benefits

Full benefits package includes generous time off, retirement, health coverage, education support, and optional offerings such as flex cash, life and disability insurance, legal and pet plans. SDSU complies with California law and federal civil rights laws, providing equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin.