Academic Advisor I
for each heading. Use - for any list of duties/requirements/benefits. Use
for prose. Do not repeat job title. Do not include Job ID etc. Remove boilerplate. Include only sections when posting has real specific content. Must preserve all substantive info.
We need to parse the posting.
Content:
- Position Classification: Regular, full-time, salaried, exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO? (we can include benefit info? It says benefit-eligible, but no specifics. Should we include Benefits section? The instruction: never create Benefits section unless posting actually states them. It states "benefit-eligible staff position" and "For more benefit information visit Why Work at UCO?" That's a reference but not specifics. Likely we should not create a Benefits section because no concrete benefits listed. So we skip Benefits.
- General Schedule: Position typically works Monday-Friday from 8am-5pm in-office at UCO's main campus in Edmond, Oklahoma. That's schedule info. So we can include Schedule section with that content.
- Job Description: Provides direct service and support to students through comprehensive academic and career planning from the point of admission to graduation. Provides learning strategy support, graduation planning, and monitoring student progress toward degree. Specific responsibilities include the provision of guidance, mentoring, and coaching to optimize the student experience and, in turn, improve student retention and success. Provides services related to orientation, registration, assessment of learning, referral, and facilitates student engagement in academic and career planning activities and the life of the university.
- Position Overview: Advises students concerning an appropriate academic schedule, choice of major and/or minor, number of hours that may be taken, probation, and/or suspension. Guides students in matters related to academic goals, course load, and study habits. Intermediate-level professional position, with actions that may have a significant impact on operations. Maintains a working knowledge of policies and procedures. Assists with campus events such as orientation, departmental promotions, and back-to-school events. Completes documents such as graduation forms, substitution forms, and study abroad degree evaluations. Evaluates and performs graduation checks, monitors student progress, and advises students on an appropriate plan of study. Develops and/or completes college/school documents such as classroom assignments, plans of study, curriculum guides, and study abroad documentation. May assist with the recruitment of prospective students. Performs work under minimal supervision. Handles complex issues and problems. Provides guidance and counseling to students in matters related to academic goals, choice of curriculum, course load, study habits, and course scheduling. Completes degree checks for individual students and student groups as needed.
- Essential Job Functions: Counsel students regarding academic endeavors. Performs other related duties as assigned. Informs students on appropriate academic schedules, choice of major, number of hours available, probation, and suspension; suggests remedial or corrective actions. Provides guidance to students in the selection of a major and/or minor. Evaluates student records and completes degree evaluations for individual students and student groups and articulates coursework, as needed. Assists in the development and implementation of student success and retention programs, initiatives, materials, and events. Articulates coursework as needed. Acts as a resource person for academic information and decision-making strategies. Engages in proactive outreach in support of student persistence and success. Utilizes coaching strategies to help students reach their educational and personal goals. Acts as a liaison between the colleges and departments assigned, campus community, and prospective students. Helps students find transformative co-curricular activities that provide opportunities for leadership; research, creative, and scholarly activities; service learning; global and cultural competencies, and health and wellness. Participates in training and evaluation sessions.
- Qualifications/Experience Required: Bachelor’s degree in job related field plus 1+ years of work experience in related field or 3+ years of equivalent work experience in a chosen field that provides knowledge of and exposure to fundamental theories, principles, and concepts.
- Qualifications/Experience Preferred: Masters degree in a related field. 3+ years of prior academic advising/counseling experience. Familiarity with admission and enrollment process in an institution of higher education setting and its undergraduate degree programs. Knowledge of Ellucian Banner and Microsoft Office products. Preference will be given to otherwise qualified internal candidates.
- Knowledge/Skills/Abilities: Knowledgeable in the higher education attainment process, particularly the requirements and general value of education. Demonstration of a warm and caring professional attitude and creative counseling techniques. Ability to communicate effectively with department chairpersons and/or deans regarding degree program requirements. Ability to work well under pressure. Understanding the University policies and procedures as they relate to academic advising. Ability to maintain databases. Attention to detail is a must. Technical proficiency; trust and credibility; dedication; self-awareness; Accepting ambiguity; team player; time management skills; independent; results oriented.
- Physical Demands: Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
We need to map to sections: About the role (maybe position overview?), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have:
- About the role: Could be Position Overview or Job Description? Usually "About the role" includes a brief summary. We can combine Position Overview and Job Description? But we need to avoid duplication. Perhaps we treat "About the role" as a short prose summarizing the role: Provides direct service and support to students through comprehensive academic and career planning... etc. That's from Job Description. We'll put that as prose under About the role.
- Responsibilities: list of duties. We have many responsibilities listed in Job Description, Position Overview, Essential Job Functions. We can combine them into a bulleted list under Responsibilities. Must preserve all substantive info; we should not lose details. We'll create a
with each responsibility as - . Need to ensure we don't duplicate same content. We'll extract distinct responsibilities.
Let's list responsibilities from the text:
From Job Description:
- Provides direct service and support to students through comprehensive academic and career planning from the point of admission to graduation.
- Provides learning strategy support.
- Graduation planning.
- Monitoring student progress toward degree.
- Provision of guidance, mentoring, and coaching to optimize the student experience and improve student retention and success.
- Provides services related to orientation.
- Registration.
- Assessment of learning.
- Referral.
- Facilitates student engagement in academic and career planning activities and the life of the university.
From Position Overview:
- Advises students concerning an appropriate academic schedule, choice of major and/or minor, number of hours that may be taken, probation, and/or suspension.
- Guides students in matters related to academic goals, course load, and study habits.
- Maintains a working knowledge of policies and procedures.
- Assists with campus events such as orientation, departmental promotions, and back-to-school events.
- Completes documents such as graduation forms, substitution forms, and study abroad degree evaluations.
- Evaluates and performs graduation checks.
- Monitors student progress.
- Advises students on an appropriate plan of study.
- Develops and/or completes college/school documents such as classroom assignments, plans of study, curriculum guides, and study abroad documentation.
- May assist with the recruitment of prospective students.
- Performs work under minimal supervision.
- Handles complex issues and problems.
- Provides guidance and counseling to students in matters related to academic goals, choice of curriculum, course load, study habits, and course scheduling.
- Completes degree checks for individual students and student groups as needed.
From Essential Job Functions:
- Counsel students regarding academic endeavors.
- Performs other related duties as assigned.
- Informs students on appropriate academic schedules, choice of major, number of hours available, probation, and suspension; suggests remedial or corrective actions.
- Provides guidance to students in the selection of a major and/or minor.
- Evaluates student records and completes degree evaluations for individual students and student groups and articulates coursework, as needed.
- Assists in the development and implementation of student success and retention programs, initiatives, materials, and events.
- Articulates coursework as needed.
- Acts as a resource person for academic information and decision-making strategies.
- Engages in proactive outreach in support of student persistence and success.
- Utilizes coaching strategies to help students reach their educational and personal goals.
- Acts as a liaison between the colleges and departments assigned, campus community, and prospective students.
- Helps students find transformative co-curricular activities that provide opportunities for leadership; research, creative, and scholarly activities; service learning; global and cultural competencies, and health and wellness.
- Participates in training and evaluation sessions.
We need to combine and deduplicate. Many overlapping. We'll create a comprehensive list but avoid repeating same phrase.
Let's produce a list of unique responsibilities:
1. Provides direct service and support to students through comprehensive academic and career planning from admission to graduation.
2. Provides learning strategy support.
3. Assists with graduation planning and monitoring student progress toward degree.
4. Provides guidance, mentoring, and coaching to optimize student experience and improve retention and success.
5. Provides services related to orientation, registration, assessment of learning, and referral.
6. Facilitates student engagement in academic and career planning activities and university life.
7. Advises students on appropriate academic schedule, choice of major/minor, number of hours, probation, and suspension.
8. Guides students on academic goals, course load, and study habits.
9. Maintains working knowledge of policies and procedures.
10. Assists with campus events (orientation, departmental promotions, back-to-school events).
11. Completes documents: graduation forms, substitution forms, study abroad degree evaluations.
12. Evaluates and performs graduation checks; monitors student progress; advises on appropriate plan of study.
13. Develops/completes college/school documents: classroom assignments, plans of study, curriculum guides, study abroad documentation.
14. May assist with recruitment of prospective students.
15. Performs work under minimal supervision; handles complex issues and problems.
16. Provides guidance and counseling on academic goals, choice of curriculum, course load, study habits, and course scheduling.
17. Completes degree checks for individual students and student groups as needed.
18. Counsels students regarding academic endeavors.
19. Performs other related duties as assigned.
20. Informs students on appropriate academic schedules, choice of major, number of hours available, probation, and suspension; suggests remedial or corrective actions.
21. Provides guidance to students in selection of a major and/or minor.
22. Evaluates student records and completes degree evaluations for individual students and student groups; articulates coursework as needed.
23. Assists in development and implementation of student success and retention programs, initiatives, materials, and events.
24. Acts as a resource person for academic information and decision-making strategies.
25. Engages in proactive outreach to support student persistence and success.
26. Utilizes coaching strategies to help students reach educational and personal goals.
27. Acts as liaison between colleges/departments assigned, campus community, and prospective students.
28. Helps students find transformative co-curricular activities (leadership, research, creative, scholarly, service learning, global/cultural competencies, health and wellness).
29. Participates in training and evaluation sessions.
Many duplicates: e.g., #4 similar to #16, #7 similar to #20, etc. But we can keep them; the instruction says preserve ALL substantive information; do NOT invent or summarize away detail. Duplication is okay if it's in the source? Might be considered redundant but we should not remove info that is present. However we could combine similar points to avoid excessive repetition but still preserve meaning. Safer to keep them as they appear, but we need to avoid creating filler. Duplication is not filler; it's just repeating info. Might be okay but could be considered unnecessary. I'd rather consolidate similar points to avoid excessive repetition while preserving all distinct info. Let's see overlapping:
-
for prose. Do not repeat job title. Do not include Job ID etc. Remove boilerplate. Include only sections when posting has real specific content. Must preserve all substantive info. We need to parse the posting. Content: - Position Classification: Regular, full-time, salaried, exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO? (we can include benefit info? It says benefit-eligible, but no specifics. Should we include Benefits section? The instruction: never create Benefits section unless posting actually states them. It states "benefit-eligible staff position" and "For more benefit information visit Why Work at UCO?" That's a reference but not specifics. Likely we should not create a Benefits section because no concrete benefits listed. So we skip Benefits. - General Schedule: Position typically works Monday-Friday from 8am-5pm in-office at UCO's main campus in Edmond, Oklahoma. That's schedule info. So we can include Schedule section with that content. - Job Description: Provides direct service and support to students through comprehensive academic and career planning from the point of admission to graduation. Provides learning strategy support, graduation planning, and monitoring student progress toward degree. Specific responsibilities include the provision of guidance, mentoring, and coaching to optimize the student experience and, in turn, improve student retention and success. Provides services related to orientation, registration, assessment of learning, referral, and facilitates student engagement in academic and career planning activities and the life of the university. - Position Overview: Advises students concerning an appropriate academic schedule, choice of major and/or minor, number of hours that may be taken, probation, and/or suspension. Guides students in matters related to academic goals, course load, and study habits. Intermediate-level professional position, with actions that may have a significant impact on operations. Maintains a working knowledge of policies and procedures. Assists with campus events such as orientation, departmental promotions, and back-to-school events. Completes documents such as graduation forms, substitution forms, and study abroad degree evaluations. Evaluates and performs graduation checks, monitors student progress, and advises students on an appropriate plan of study. Develops and/or completes college/school documents such as classroom assignments, plans of study, curriculum guides, and study abroad documentation. May assist with the recruitment of prospective students. Performs work under minimal supervision. Handles complex issues and problems. Provides guidance and counseling to students in matters related to academic goals, choice of curriculum, course load, study habits, and course scheduling. Completes degree checks for individual students and student groups as needed. - Essential Job Functions: Counsel students regarding academic endeavors. Performs other related duties as assigned. Informs students on appropriate academic schedules, choice of major, number of hours available, probation, and suspension; suggests remedial or corrective actions. Provides guidance to students in the selection of a major and/or minor. Evaluates student records and completes degree evaluations for individual students and student groups and articulates coursework, as needed. Assists in the development and implementation of student success and retention programs, initiatives, materials, and events. Articulates coursework as needed. Acts as a resource person for academic information and decision-making strategies. Engages in proactive outreach in support of student persistence and success. Utilizes coaching strategies to help students reach their educational and personal goals. Acts as a liaison between the colleges and departments assigned, campus community, and prospective students. Helps students find transformative co-curricular activities that provide opportunities for leadership; research, creative, and scholarly activities; service learning; global and cultural competencies, and health and wellness. Participates in training and evaluation sessions. - Qualifications/Experience Required: Bachelor’s degree in job related field plus 1+ years of work experience in related field or 3+ years of equivalent work experience in a chosen field that provides knowledge of and exposure to fundamental theories, principles, and concepts. - Qualifications/Experience Preferred: Masters degree in a related field. 3+ years of prior academic advising/counseling experience. Familiarity with admission and enrollment process in an institution of higher education setting and its undergraduate degree programs. Knowledge of Ellucian Banner and Microsoft Office products. Preference will be given to otherwise qualified internal candidates. - Knowledge/Skills/Abilities: Knowledgeable in the higher education attainment process, particularly the requirements and general value of education. Demonstration of a warm and caring professional attitude and creative counseling techniques. Ability to communicate effectively with department chairpersons and/or deans regarding degree program requirements. Ability to work well under pressure. Understanding the University policies and procedures as they relate to academic advising. Ability to maintain databases. Attention to detail is a must. Technical proficiency; trust and credibility; dedication; self-awareness; Accepting ambiguity; team player; time management skills; independent; results oriented. - Physical Demands: Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions. We need to map to sections: About the role (maybe position overview?), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have: - About the role: Could be Position Overview or Job Description? Usually "About the role" includes a brief summary. We can combine Position Overview and Job Description? But we need to avoid duplication. Perhaps we treat "About the role" as a short prose summarizing the role: Provides direct service and support to students through comprehensive academic and career planning... etc. That's from Job Description. We'll put that as prose under About the role. - Responsibilities: list of duties. We have many responsibilities listed in Job Description, Position Overview, Essential Job Functions. We can combine them into a bulleted list under Responsibilities. Must preserve all substantive info; we should not lose details. We'll create a
- with each responsibility as
- . Need to ensure we don't duplicate same content. We'll extract distinct responsibilities. Let's list responsibilities from the text: From Job Description: - Provides direct service and support to students through comprehensive academic and career planning from the point of admission to graduation. - Provides learning strategy support. - Graduation planning. - Monitoring student progress toward degree. - Provision of guidance, mentoring, and coaching to optimize the student experience and improve student retention and success. - Provides services related to orientation. - Registration. - Assessment of learning. - Referral. - Facilitates student engagement in academic and career planning activities and the life of the university. From Position Overview: - Advises students concerning an appropriate academic schedule, choice of major and/or minor, number of hours that may be taken, probation, and/or suspension. - Guides students in matters related to academic goals, course load, and study habits. - Maintains a working knowledge of policies and procedures. - Assists with campus events such as orientation, departmental promotions, and back-to-school events. - Completes documents such as graduation forms, substitution forms, and study abroad degree evaluations. - Evaluates and performs graduation checks. - Monitors student progress. - Advises students on an appropriate plan of study. - Develops and/or completes college/school documents such as classroom assignments, plans of study, curriculum guides, and study abroad documentation. - May assist with the recruitment of prospective students. - Performs work under minimal supervision. - Handles complex issues and problems. - Provides guidance and counseling to students in matters related to academic goals, choice of curriculum, course load, study habits, and course scheduling. - Completes degree checks for individual students and student groups as needed. From Essential Job Functions: - Counsel students regarding academic endeavors. - Performs other related duties as assigned. - Informs students on appropriate academic schedules, choice of major, number of hours available, probation, and suspension; suggests remedial or corrective actions. - Provides guidance to students in the selection of a major and/or minor. - Evaluates student records and completes degree evaluations for individual students and student groups and articulates coursework, as needed. - Assists in the development and implementation of student success and retention programs, initiatives, materials, and events. - Articulates coursework as needed. - Acts as a resource person for academic information and decision-making strategies. - Engages in proactive outreach in support of student persistence and success. - Utilizes coaching strategies to help students reach their educational and personal goals. - Acts as a liaison between the colleges and departments assigned, campus community, and prospective students. - Helps students find transformative co-curricular activities that provide opportunities for leadership; research, creative, and scholarly activities; service learning; global and cultural competencies, and health and wellness. - Participates in training and evaluation sessions. We need to combine and deduplicate. Many overlapping. We'll create a comprehensive list but avoid repeating same phrase. Let's produce a list of unique responsibilities: 1. Provides direct service and support to students through comprehensive academic and career planning from admission to graduation. 2. Provides learning strategy support. 3. Assists with graduation planning and monitoring student progress toward degree. 4. Provides guidance, mentoring, and coaching to optimize student experience and improve retention and success. 5. Provides services related to orientation, registration, assessment of learning, and referral. 6. Facilitates student engagement in academic and career planning activities and university life. 7. Advises students on appropriate academic schedule, choice of major/minor, number of hours, probation, and suspension. 8. Guides students on academic goals, course load, and study habits. 9. Maintains working knowledge of policies and procedures. 10. Assists with campus events (orientation, departmental promotions, back-to-school events). 11. Completes documents: graduation forms, substitution forms, study abroad degree evaluations. 12. Evaluates and performs graduation checks; monitors student progress; advises on appropriate plan of study. 13. Develops/completes college/school documents: classroom assignments, plans of study, curriculum guides, study abroad documentation. 14. May assist with recruitment of prospective students. 15. Performs work under minimal supervision; handles complex issues and problems. 16. Provides guidance and counseling on academic goals, choice of curriculum, course load, study habits, and course scheduling. 17. Completes degree checks for individual students and student groups as needed. 18. Counsels students regarding academic endeavors. 19. Performs other related duties as assigned. 20. Informs students on appropriate academic schedules, choice of major, number of hours available, probation, and suspension; suggests remedial or corrective actions. 21. Provides guidance to students in selection of a major and/or minor. 22. Evaluates student records and completes degree evaluations for individual students and student groups; articulates coursework as needed. 23. Assists in development and implementation of student success and retention programs, initiatives, materials, and events. 24. Acts as a resource person for academic information and decision-making strategies. 25. Engages in proactive outreach to support student persistence and success. 26. Utilizes coaching strategies to help students reach educational and personal goals. 27. Acts as liaison between colleges/departments assigned, campus community, and prospective students. 28. Helps students find transformative co-curricular activities (leadership, research, creative, scholarly, service learning, global/cultural competencies, health and wellness). 29. Participates in training and evaluation sessions. Many duplicates: e.g., #4 similar to #16, #7 similar to #20, etc. But we can keep them; the instruction says preserve ALL substantive information; do NOT invent or summarize away detail. Duplication is okay if it's in the source? Might be considered redundant but we should not remove info that is present. However we could combine similar points to avoid excessive repetition but still preserve meaning. Safer to keep them as they appear, but we need to avoid creating filler. Duplication is not filler; it's just repeating info. Might be okay but could be considered unnecessary. I'd rather consolidate similar points to avoid excessive repetition while preserving all distinct info. Let's see overlapping: -