Academic Advisor

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service and successful careers. Guided by its Catholic, Marianist and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society.

About the role

As a team member of the Office of Student Success, the Academic Advisor engages undergraduate students in promoting all dimensions of student success. In addition to general advising duties, the Advisor assists with various aspects related to transition, retention, progression, and post-commencement planning.

This is a full-time, exempt position. While forty hours per week (Monday–Friday) is the general rule, occasional additional hours, workday schedule changes, evenings, or weekends may be required based on project cycles and workflow demands.

Responsibilities

• General Advising Duties (70%)
  • Offer advice and guidance on selecting courses and academic programs while encouraging exploration of various majors.
  • Communicate curricular requirements for general education and academic programs, including possible requirements for graduate programs in conjunction with the Office of Undergraduate Research & Pre-Professional Programs.
  • Understand and interpret University policies and procedures.
  • Maintain confidentiality and understand the Family Educational Rights and Privacy Act (FERPA).
  • Educate students on University policies and procedures, with emphasis on academic policies.
  • Plan, monitor, and assist students in progression toward graduation, including educating students on academic/program requirements.
  • Assist with various academic waiver/approval processes (prerequisite, concurrent, registration, credit overload).
  • Work collaboratively with divisions, staff, and faculty across campus; refer/connect students to support systems that promote overall student success.
  • Maintain systematic, frequent, and intentional contact with advisees through multiple methods.
  • Document advising sessions/interactions with students in the student success platform.
  • Monitor and administer appropriate interventions when student concerns arise as identified through the Early Alert process.
  • Create a welcoming and caring environment when working with students.
  • Assist in the development of educational and career plans consistent with students' personal values, goals, and career objectives.
  • Create and facilitate workshops/presentations for students on topics related to Student Success (e.g., group advising, First-Generation students, First-Year students).
  • Disseminate/collect data through surveys; communicate trends/patterns to the Assistant Director.
  • Participate and assist in staffing Academic Affairs unit-related events (e.g., Preview Days, Convocation, and Commencement).
  • Perform other duties as assigned by the Assistant Director and/or Senior Director.
• Career/Internship Advising
  • In conjunction with the Career Pathway and Success Coach, assist all students with baseline career/internship advising related to purpose.
• Other Duties Relating to Student Success (25%)
  • Assist the Senior Academic Advisor or Director with duties related to specific areas of the Division, including but not limited to:
    • First-Year transition programs
    • New Student Orientation
    • Study Away/Study Abroad
    • Special Populations Programming
• Other Duties as Assigned (5%)
  • Perform additional duties to ensure smooth operations of the division and/or assist with special projects as needed.

Requirements

• Education and Experience
  • Bachelor’s Degree in Education, Psychology, Counseling, Human Resources, or other related field (required).
  • Master’s Degree in Educational Administration, academic/career counseling, educational leadership, education, or another related field (preferred).
  • Experience in teaching, counseling, or administration in higher education.
  • Experience working with Pacific Islander, Asian American, and local Hawaii students (highly preferred).
• Knowledge, Skills & Abilities
  • Strong communication and interpersonal skills with the ability to interact and work with individuals at all levels of the university.
  • Proficiency in Microsoft Office Suite or related software.
  • Organized with meticulous attention to detail.
  • Excellent project management skills and ability to prioritize work and resources.
  • Ability to meet deadlines.
  • Ability to analyze data and prepare reports.
  • Attention to detail with a focus on thoroughness and quality.
• Physical Requirements
  • Duties involve light work in an office and community setting with intermittent sitting, standing, climbing stairs, and walking inclines.
  • Must be able to lift 20 pounds, walk the campus with ease, and have excellent motor skills.
  • Must have finger dexterity.
  • Must be able to communicate information and ideas so that others will understand.
• Other Requirements
  • Willingness to respect and support the Catholic and Marianist identity of Chaminade University of Honolulu and perform all duties in a manner consistent with Marianist educational values and mission.
  • Understanding of and respect for the University’s designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry.