Academic Administrative Assistant, School of Data Science

This position supports the School of Data Science at the University of Virginia—the first of its kind in the nation—advancing discovery, innovation, and societal impact through collaborative, open, and responsible data science research and education. The school brings together expertise across business, computation, engineering, humanities, law, mathematics, social sciences, and statistics to address complex, real-world challenges.

Responsibilities

• Support calendaring and general administrative functions for the Associate Dean for Faculty and Academic Affairs.
• Serve as part of the general administrative core team to provide coordination and support for operations, focusing on the Academic and Faculty Affairs Offices.
• Arrange non-grant-related business travel, schedule meetings, purchasing, and expense tracking for faculty as appropriate.
• Manage and track logistics and funding details related to PhD student conference travel.
• Handle confidential materials and correspondence as needed.
• Provide administrative support for academic and faculty events, including coordinating catering, reserving rooms, and other logistical support.
• Serve as the first point of contact for School of Data Science faculty regarding University and School expenditure and travel policy navigation; help create, refine, and clarify additional guidelines.
• Communicate with the School of Data Science finance team to ensure appropriate and timely use of funds.
• Collect and document information related to financial processes in accordance with University and School policies.
• Perform other duties as assigned.

Requirements

• High School Diploma or equivalent required.
• 1+ year of relevant experience required.

Preferred Qualifications

• Excellent verbal, written, and interpersonal communication skills.
• Effective workflow organization skills.
• Ability to be flexible, prioritize tasks, and stay organized.
• Effectively manages time and resources to complete individual work efficiently.
• Develops and contributes to collaborative relationships to achieve goals for oneself, the School, and the University.
• Ability to adapt and adjust to changes in work processes and environment.
• Proficiency with Microsoft Office365 products for collaboration and document management.
• Confidence in learning and exploring new technology tools and resources.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings and programs.

Pay

$21.63 - $23.07 per hour, commensurate with education and experience.

Schedule

This is a non-exempt-level, benefited position based in Charlottesville, VA, and must be performed fully on-site.