Absence Management Specialist - HCM Senior Analyst

Effective October 1, 2025, the Ohio Department of Mental Health & Addiction Services has transitioned to its new name—the Ohio Department of Behavioral Health. This change reflects a continued commitment to providing comprehensive, person-centered care that addresses the full range of behavioral health needs for Ohioans.

About the Role

The Ohio Department of Behavioral Health (DBH) is seeking two highly skilled Human Capital Management Senior Analysts to support statewide absence management, disability programs, and payroll-related HR functions across central office, pharmacy services, and regional psychiatric hospitals. This role is ideal for an HR professional with strong analytical skills, deep knowledge of leave programs, and the ability to navigate complex federal and state regulations. You will serve as a subject matter expert in FMLA, disability leave, transitional work programs, and related HR processes—ensuring compliance, accuracy, and exceptional service to employees and agency partners.

Responsibilities

• Lead advanced HR sub-programs related to absence management, disability separations, reinstatements, transitional work, and leave without pay.
• Ensure proper application of FMLA, disability leave, childbirth & adoption leave, and other benefit programs.
• Determine FMLA eligibility, issue designation notices, and monitor usage.
• Coordinate disability separation processes, including fact gathering, notices, hearings, and personnel actions.
• Facilitate return-to-work options such as Transitional Work Program (TWP) and light-duty accommodations.
• Monitor leave usage, absenteeism trends, and leave-without-pay requests; recommend approvals or corrective actions.
• Serve as liaison with third-party vendors and internal stakeholders.
• Manage time entry and payroll processing for all off-work programs (FMLA, disability, workers’ compensation, military leave, administrative leave, etc.).
• Process personnel actions (leave, returns, pay corrections).
• Review and correct bi-weekly step/longevity rosters; coordinate adjustments with payroll and DAS.
• Maintain databases, filing systems, and reports related to absence management.
• Schedule and participate in hearings (SPBR, disability) and initiate personnel actions based on outcomes.
• Prepare and enter personnel actions for separations, interruptions, and reinstatements.
• Serve as backup payroll processor, ensuring compliance with federal, state, and agency policies.
• Generate and analyze reports (UKG, COGNOS, OAKS).
• Provide technical guidance to HR and Labor Relations staff.
• Participate in New Employee Foundations and contribute to policy development and HR intranet content.

Requirements

Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution’s website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution.

Qualifications

• 3 years of experience in human resources.
• OR completion of undergraduate core program in human resources, business, or public administration; AND 12 months of experience in human resources.
• OR 1 year of experience as a Human Capital Management Analyst, 64612.
• OR the equivalent of the Minimum Class Qualifications for Employment noted above.

Skills

• Primary Skill: Human Resources
• Technical Skills: Regulatory Compliance
• Professional Skills: Attention to Detail, Confidentiality, Analyzation

Pay

$32.35/hourly. This is an hourly position exempt from bargaining units, with a pay range of 12 on the E1 Exempt Pay Range Schedule. Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for a pay increase after six months of satisfactory performance and then a yearly raise thereafter.

Schedule

Full-time, Monday through Friday, 8:00 AM to 5:00 PM (Flexible Schedule).

Work Location

James A Rhodes Office Tower, 11th Floor, Columbus, OH (Franklin County). This position reports to the Rhodes State Office Tower (downtown Columbus) and is not a hybrid position.

About the Agency

At the Ohio Department of Behavioral Health (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders. We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio's prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, OH.

Values

• Service-Oriented: Person Centered, Solution Oriented, Customer Service Focused
• Collaborative: Approachable, Reasonable, Transparent
• Value Driven
• Innovative: Yes Before No
• Strong Sense of Urgency

Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued. The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the health and well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive.