AbilityOne Compliance Specialist

Responsibilities

• Conduct monthly internal audits of employee records to confirm eligibility as a Qualifying Direct Labor (QDL) employee in accordance with AbilityOne policy.
• Validate that documentation meets requirements, including:
• Acceptable sources (SSA, Medicaid, VA, VR, licensed qualified medical professionals, etc.)
• Required elements such as diagnosis, licensure, documentation details, and signatures (where applicable)
• Documentation date requirements (e.g., within seven years of determination where required)
• Evidence of disability and functional impact
• Identification of disability type and extent
• Licensed professional credentials (when applicable)
• Identify incomplete, outdated, or non-compliant documentation and coordinate corrective actions.
• Ensure documentation supports required determinations related to significant job supports when applicable.
• Prepare reports summarizing: (1) compliance status, (2) documentation gaps, and (3) corrective action plans.
• Maintain secure, complete, and standardized records for all QDL determinations and supporting documentation.
• Ensure records are readily available for CNA and Commission review.
• Track timing of QDL determinations and re-determinations (e.g., seven-year requirements for non-permanent disabilities).
• Ensure re-determinations occur when: (1) documentation expires, or (2) a material change in disability occurs.
• Maintain compliance calendar and escalation protocols.
• Support cross-functional consultation and training.
• Advise Vocational Support, HR, and operations staff on QDL determination requirements and documentation standards.
• Provide training on: acceptable documentation sources, documentation completeness standards, and compliance risks and common deficiencies.
• Follow changes in AbilityOne program policies and maintain up to date records of current SourceAmerica requirements and processes for disability determinations.
• Ensure accurate capture of documentation and determination data in case management systems (e.g., ETO, SharePoint).
• Validate data used for DLH ratio calculations and compliance reporting.

Qualifications

• A bachelor's degree in rehabilitation counseling, social work, human services, healthcare administration, compliance or related field.
• 3+ years of experience is required.
• Strong knowledge of AbilityOne and/or federal disability program requirements.
• Experience reviewing medical or disability-related documentation.
• Strong analytical and reporting skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office and case management systems.