A/P & A/R Specialist

About the role

Ultimate Staffing Services is actively seeking a dedicated A/P & A/R Specialist to join a dynamic team in Nevada. This position is crucial in ensuring the smooth processing of both accounts payable and accounts receivable functions. The ideal candidate will have a keen eye for detail and be able to thrive in a fast-paced environment, ensuring accurate financial transactions and compliance with company policies.

Responsibilities

• Process accounts payable invoices, expense reports, and vendor payments.
• Maintain vendor records, W-9s, payment details, and supporting documentation.
• Review and reconcile vendor statements and resolve payment discrepancies.
• Prepare and issue customer and facility invoices.
• Apply cash receipts and maintain accurate accounts receivable records.
• Monitor outstanding balances and assist with collection efforts.
• Reconcile AP, AR, and related general ledger accounts.
• Support month-end close activities, accruals, and reconciliations.
• Assist with audits, reporting, 1099 preparation, and compliance requirements.
• Maintain organized financial records and safeguard confidential information.
• Collaborate with internal departments to resolve billing and payment issues.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred.
• 3+ years of AP, AR, billing, collections, or accounting experience.
• Experience processing invoices, payments, billing, and cash applications.
• Strong understanding of accounting principles and reconciliations.
• Intermediate Microsoft Excel skills.
• Experience with accounting software; Sage Intacct experience is a plus.
• Strong organizational, communication, and problem-solving skills.
• Preferred Bachelor's degree in Accounting, Finance, or Business.
• Healthcare or regulated industry experience.
• Experience with high-volume AP/AR processing and multi-entity environments.

Pay

Salary: $24 - $26 per hour

Schedule

Required Work Hours Monday to Friday, 1st shift.