2nd. Shift - Receiving Administrator - Monday - Friday

Key Responsibilities

• Accept and verify individual shipment documentation directly from drivers.
• Verify the accuracy of the paperwork and information such as BOL and appointment details.
• Update and maintain the Dropboard with relevant information as required by Dropboard SOP.
• Process scanning documents into Imagenow for each shipment.
• Communicate effectively with the Buying Office, Replenishment, Purchase Order (“PO”) Processing, and Transportation departments on any inbound requirements and exceptions.
• Evaluate allocation disposition for all inbound shipments and proactively communicate to Planning & Allocation and Buying office to obtain allocation disposition as needed.
• Update the Daily Unload plan to support Receiving prioritization that aligns with store delivery and allocation needs.
• Cook trailer return information with Transportation to avoid unnecessary detention charges; communicate any exceptions.
• Verify accuracy of receiving worksheets against the BOL, packing slips, and the POs.
• Coordinate with Accounts Payable to ensure any exceptions are communicated to the Buyers and that POs are paid accurately.
• Expedite disposition for Return To Vendor, on hold and FDA products.
• Prepare details for containers and live schedules daily for allocation.
• Cook with outside carriers, dispatchers and vendors and Electronic Data Interchange (“EDI”).
• Update relevant Google Docs daily.
• Review and update PO details for damaged claims; communicate with partners as needed.
• Develop basic understanding of the entire receiving process to support any receiving discrepancies.

Qualifications

• An Associate's or Bachelor’s degree in a related field is preferred.
• 2-3 years of previous office experience is preferred.
• Background with basic receiving process, EDI, and warehouse concepts preferred.
• General knowledge of and ability to use a RF barcode scanner.
• Proficiency in PKMS and JDA software is preferred.
• Proficient in Microsoft Office and Google platform (i.e., Drive, Docs, Sites, Slides, Sheets).

Work Environment

• Works primarily in a climate controlled environment with minimal safety and health hazard potential.
• Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time.
• Frequently uses near vision for reading and computer tasks.

Total Rewards & Perks

• Competitive Paid Time Off (PTO)
• Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
• 401K Program
• Flexible Spending Account (FSA)
• Tuition Reimbursement
• Associate Store 30% Discounts
• Enjoy complimentary access to OSJL-owned vacation properties, along with discounted gym memberships and 20% off at OSJL affiliated restaurants.
• Free lunch Fridays