27-031 Human Resources Office Assistant, Part-Time

About the role

This is a non-exempt, 25 hour per week position performing highly responsible and confidential secretarial work for the Human Resources Director, including answering routine inquiries and managing HRIS data entry.

Pay

Hourly rate: $20.29 to $29.32.

Schedule

25 hours per week, non-exempt.

Responsibilities

• Receive telephone calls and visitors; screen for nature of business, answer general inquiries based on knowledge of departmental operations, and refer when necessary
• Input information into the HRIS system including new hire information, terminations, and employee changes; ensure accuracy and timeliness
• Type a variety of correspondence, memoranda, forms, and reports from written or verbal sources; ensure correct spelling, grammar, and punctuation
• Input data to standard office and department forms; enter new hires into payroll system; make simple postings to accounts; compile data for various reports
• Coordinate with the City’s IT department for administration of badges for all City employees
• Scan documentation and upload to electronic filing system
• Compile documentation and assemble packets for new hire orientation
• Assist other divisions within the Executive Department as needed
• Maintain the department's administrative filing system, including reference files of correspondence, memoranda, personnel files, and other materials
• Assist the department during the new fiscal year transition, ensuring information accuracy
• Prepare documentation and packages for dissemination via USPS, UPS, and/or FedEx
• Establish and maintain effective relations with City departments, employees, contractors, and the public
• Maintain familiarity with and execute safe work procedures associated with assigned work
• Perform other related duties as required

Requirements

• Considerable knowledge of modern office practices and procedures
• Knowledge of Human Resources basics including benefit administration, onboarding, recruitment, and employee relations
• Considerable knowledge of business English, spelling, arithmetic, and vocabulary
• Working knowledge of computer hardware and software
• Ability to type accurately and rapidly
• Ability to transcribe letters and reports
• Ability to multitask
• Ability to communicate effectively in oral and written form
• Ability to maintain accurate records and files
• Ability to maintain effective working relationships with department heads, employees, and the public; deal with service problems courteously and tactfully

Qualifications

• High school diploma supplemented by specialized training in secretarial skills and two years of experience in secretarial work; OR any equivalent combination of education and experience demonstrating possession of the required knowledge, skills, and abilities
• Valid motor vehicle operator license required