26-27 Warehouse Administrative Assistant

Site: Warehouse • Reports to: Warehouse Foreman • Contract: 240 days • FLSA Classification: Non-exempt

Responsibilities

• Perform secretarial duties for the Warehouse.
• Enter copies of purchase orders into the computer daily.
• Prepare and file purchase orders and warehouse requisitions.
• Call vendors when there is a discrepancy in purchase orders.
• Enter appropriate credits into the computer for returned items.
• Receive telephone calls and answer requests for information.
• Receive walk-in visitors and direct them to proper persons or answer questions.
• Maintain audio visual repair records and serve as a liaison between the sites and vendors of equipment repair and return.
• Assimilate data, prepare daily, weekly and other orders and reports, such as warehouse pick lists and delivery logs.
• Prepare daily correspondence.
• Handle incoming and outgoing mail.
• Complete special reports as required.
• Fill warehouse orders from current warehouse stock.
• Perform other duties as assigned.

Requirements

• High school diploma or GED.
• Minimum of 1 year of computer experience using word processing, databases, and spreadsheets.
• 1-2 years processing accounts receivable/payable.
• 1 year radio dispatching.
• 3 years of school system secretarial experience preferred.

Skills

• Good customer service and people skills to resolve problems and provide information.
• Ability to follow safety guidelines and policies to reduce accidents or injuries.
• Adherence to school district dress standards, attendance, leave policies, and other work-habit concerns.
• Creativity, initiative, and effective problem solving.
• Comfortable interacting with the general public and news media in a confident and friendly manner.

Physical Demands

• Regularly required to sit; use hands to handle or feel; and talk or hear.
• Frequently required to reach with hands and arms.
• Occasionally required to stand, walk, stoop, kneel, crouch, or crawl.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Pay

Secretary 1 salary schedule.