26-27 Madison Elementary Attendance Secretary

About the Role

The Attendance Secretary-Elementary manages all communications between students, parents, school personnel, and other staff especially as it relates to student attendance and other counseling concerns. This role reports to the Principal.

Responsibilities

• Call parents to inform them of student absences.
• Input attendance information into the computer (absences excused or unexcused, check in and out, ISS, parent contacts, etc.).
• Inform the principal of student attendance.
• Assist with registrar's function including enrolling or withdrawing students, creating/preparing student files including immunization records, etc.
• Obtain books and other school property.
• Make files for new students and properly input address and other pertinent data into the computer.
• Check students in and out of school.
• Send messages to students as requested by parents.
• Notify teachers of in school and out of school suspensions and appropriate assignments for those missing school.
• Send for homework for those missing school.
• Type on computer, word processor, or typewriter from rough draft.
• Compile and assist with preparing documents, reports and communications.
• Receive and direct visitors, handle telephone calls, and provide assistance or technical information concerning policies, procedures, and other details.
• Take and deliver messages.
• May assist in opening and distributing mail.
• May backup any other clerical position in the school.
• May assist with getting substitutes.
• Input data into manual or electronic records concerning attendance of staff and students and other information.
• May operate two-way radio/intercom to dispatch information.
• Organize and maintain various files including confidential and tickler files.
• Schedule meetings and make sure all information and arrangements are completed.
• Operate modern office equipment including a computer and must be able to input attendance information.
• Perform other clerical functions like replenishing office supplies and tests; duplicating material; taking student ID pictures; assigning buses to students; updating bulletin boards; and keeping reception area presentable.
• Supervise Office Aides/Assistants.
• Give new students a map of the school, their schedules and assign a student aide to show them around.
• Perform other duties as assigned.

Qualifications

• Education: High school diploma or GED.
• Training or experience required: 6 months to 1 year of secretarial experience. Some computer experience is helpful.

Knowledge, Skills, & Abilities

• Good customer service/people skills and ability to handle problems and provide information and technical assistance as requested.
• Comply with safety guidelines and policies to reduce accidents or injury to staff or to students.
• Follow school dress standards, proper attendance or leave policies, and other work-habits concerns for staff.
• Creativity, initiative and effective problem solving are critical to the success of the position.
• Help manage the computerization of school district operations.
• Provide training and support to district staff in the use of administrative computer systems.
• Perform tasks to the ultimate benefit of the educational program.
• Utilize discretion, ingenuity and independent judgment due to the complexity of the job.

Physical Demands

• Regularly required to sit; use hands to handle or feel and talk or hear.
• Frequently required to reach with hands and arms.
• Occasionally required to stand; walk and stoop, kneel, crouch, or crawl.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Contract: 190B • Salary Schedule: Secretary 3 • FLSA Classification: Non-exempt