26-27 Jefferson Elementary Principal Secretary

Essential Job Functions

• Effectively manage all communications between students, parents, school personnel, and other staff.
• Type on computer, word processor from rough draft or from other transcription devices.
• Prepare/compile documents, reports and communications, such as attendance of both students and staff, attendance records, state reports, office correspondence, purchase orders, honor rolls, ineligibility lists, etc.
• Maintain ledgers for activity accounts and other monies and receives receipts and deposits monies.
• Aid with registrar’s function including enrolling or transferring students, supervising the preparation and transmission of transcripts and other official documents relating to students.
• Prepare report cards and school honor roll and awards.
• Keep all student information updated in Infinite Campus.
• Aid with taking temperatures, care of minor injuries, calling parents for ill/injured students.
• Receive visitors, handle telephone calls, and provide assistance or technical information concerning policies, procedures, and other details.
• Take and deliver messages.
• Aid in opening and distributing mail.
• Aid in getting substitutes; providing orientation, and handling paychecks.
• Prepare timesheets and payroll and may be required to input data into manual or electronic records.
• Aid with inventory and purchasing of supplies and non-complex bookkeeping activities and prepares necessary accounting and purchase order reports.
• Prepare work orders.
• May operate two-way radio and intercom to dispatch information.
• Organize and maintain various files including student, confidential and tickler files.
• Schedule meetings and conferences and make sure all information and arrangements are completed.
• Operate modern office equipment including a computer and must have knowledge of both word-processing and spreadsheet software applications as required.
• Handle travel arrangements, appointments, and schedules. Prepare travel and expense reports as necessary.
• Aid teachers in preparing instructional materials as requested. Also prepares school-related information for parents.
• Aid teachers with removal and supervision of children in the office.
• Perform other duties as assigned.

Knowledge, Skills, & Abilities

• Good customer service/people skills and to handle problems and provide information and technical assistance as requested.
• To comply with safety guidelines and policies to reduce accidents or injury to staff or to students.
• To follow school dress standards, proper attendance or leave policies, and other work-habits concerns for staff.
• Creativity, initiative and effective problem solving are critical to the success of the position.
• Utilize discretion, ingenuity and independent judgment due to the complexity of the job.