21CCLC Afterschool Program Coordinator

Pay

Starting Salary: $37,231 annually

Schedule

Full-time position during the school year (190 days).

Benefits

Benefit eligible with paid time off and paid holidays.

Summary

This position, under general supervision, will oversee 21CCLC staff, program development, data tracking and daily program management for the Building's 21CCLC grant program to ensure grant compliance. The role works in accordance with District policies, procedures, and guidelines, reporting to the Building Principal.

Responsibilities

• Work closely with the Directing Principal and Community Schools Program Coordinator to prioritize outcomes for grant programs and plan schedules, recommending actions to improve before and after school programs.
• Partner with the Community School Site Coordinator, school leadership teams and other school staff to identify needs that 21CCLC programs can meet and how to address them.
• Work with school leadership to recruit and retain students in the program, creating and managing a two-way communication pipeline from the school to students to families.
• Ensure the program maintains an average daily attendance compliant with grant requirements.
• Schedule and coordinate meetings, appointments, and special events for the 21CCLC program, including compiling materials, scheduling rooms, recording and preparing minutes, and following up on agenda and action items.
• Manage the Cayen systems database to track all grant-related program data (program classes, daily attendance, family events, student contact information).
• Monitor, reconcile and maintain the budget; order and maintain supplies and materials as needed.
• Assist with grant compliance monitoring and end‑of‑year data reports.
• Supervise grant program workflow and direct management of 21CCLC staff.

Qualifications

• Advanced knowledge of office practices, procedures, and equipment.
• Excellent spelling, punctuation, and English grammar skills.
• Ability to compose correspondence and memorandums.
• Ability to communicate effectively and sensitively both orally and in writing.
• Excellent human relations skills to interact with employees, students, parents, community agency representatives, and the public.
• Skill and knowledge of word processing, spreadsheet, and presentation applications.
• Aptitude for organization and detail.
• Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure.
• Ability to exercise judgment in handling highly sensitive and confidential information with tact, diplomacy, and strict confidentiality.
• Ability to analyze issues and problem‑solve.
• High School Diploma or equivalent and three to five years of experience in grant/program management.
• Ability to read and interpret district reporting forms, procedure manuals, and governmental regulations.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from diverse groups of administrators, school board members, staff, and the general public.
• Ability to add, subtract, multiply, divide, and calculate decimals and percents.
• Ability to apply common sense understanding to carry out instructions furnished in written, verbal, digital, or diagram form; define problems, collect data, establish facts, draw valid conclusions, and deal with problems involving several abstract and concrete variables.
• Physical requirements: regularly required to sit, talk or hear, operate a computer; occasionally required to stand, walk, reach with hands and arms; occasionally lift/move up to 20 pounds; close vision required.
• Work environment: moderate noise level, can be disruptive at times; position usually demands meeting deadlines with severe time constraints and multiple, constant interruptions.
• Must complete a physical examination as required by Wisconsin Statute 118.25.