2026-4 Case Administrator II

Position Summary

As a Case Administrator II, you'll play a key role in managing federal civil and criminal cases, ensuring accurate records, and providing support to the public and attorneys.

Primary Duties

• Review incoming filings to ensure they meet court rules.
• Open and close cases; enter documents and events in the electronic docket.
• Scan, docket, and protect confidential/sealed records.
• Prepare, verify, and issue summonses, warrants, and notices.
• Track required case steps and prepare case materials for appeals.
• Perform quality checks to ensure accuracy in case entries.
• Provide friendly, accurate assistance to attorneys, jurors, and the public.
• Handle incoming/outgoing mail, fees, and payments (cash and electronic).
• Aid with juror check-in, orientation, and courtroom logistics.
• Occasionally travel to other court locations.
• Perform general administrative and clerical duties as assigned.

Minimum Requirements

• High school graduation or equivalent.
• At least one year of specialized legal or administrative experience.
• Experience should include customer interaction and use of specialized terminology, rules, or documents.
• High school graduation or equivalent.

Ideal Skills & Traits

• Curiosity, coachability, and openness to feedback.
• Strong interpersonal and communication skills.
• Attention to detail and solid organizational abilities.
• Professionalism and sound judgment.
• Comfort with technology and electronic systems.
• Dependability, adaptability, and a strong work ethic.

Preferred (but Not Required)

• Knowledge and experience with federal court processes, CM/ECF, or local rules.
• Prior civil and criminal case management, paralegal, or clerks office experience.
• Federal court Clerks Office experience is highly valued.

Benefits That Support You

• Eleven paid federal holidays.
• Paid annual and sick leave.
• Retirement benefits under the Federal Employees Retirement System (FERS-FRAE).
• Tax deferred retirement savings and investment plan under Thrift Savings Plan (TSP) with employer matching contributions.
• Health benefits under the Federal Employees Health Benefit Program (FEHB).
• Dental and Vision benefits under the Federal Employees Dental and Vision Program (FEDVIP).
• Life insurance benefits under the Federal Employees Group Life Insurance Program (FEGLI).
• Flexible Benefits Program for Health Care Reimbursement and Dependent Care Reimbursement.
• Flex Lite Scheduling Eligibility.
• Telework opportunities.
• Eligibility for Public Service Loan Forgiveness (PSLF).

How To Apply

To apply, submit one PDF containing:

• A cover letter describing how your experience aligns with the role.
• A resume detailing relevant experience, education, and skills.
• A completed AO 78 (Application for Judicial Branch Federal Employment), available on the courts website (www.waed.uscourts.gov).

Send your complete application to: hr@waed.uscourts.gov. Incomplete applications may not be considered. Applicants invited to interview must travel at their own expense. Reimbursement for travel and/or relocation is not available.