2026-27 Administrative Assistant V - Gifted Education Department

Essential Functions

• Compiles both confidential and non-confidential data from a wide variety of sources (e.g. calendars, budgets, staffing needs, newsletter, website, etc.) for the purpose of preparing information for assigned Director.
• Captures a wide variety of projects, functions, and/or program components (e.g. meetings, in-service events, placement of advertisement and/or job orders, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains manual and electronic files, department budgets and accounts (e.g. Capital M & O account, database, statistical documents, tracking systems for employee evaluations, etc.) for the purpose of providing up-to-date reference and audit trail.
• Participates in a variety of meetings, workshops, and/or trainings (e.g. committees, negotiations, professional development activities, conferences, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non- confidential nature (e.g. purchase requests, TalentEd, reports for board approval, high profile employee discipline documents, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Sets-up technology needed for presentations or workshops (e.g. professional development sessions, Director led presentations, etc.) for the purpose of ensuring the appropriate equipment is available for the event.

Other Functions

• Processes documents and materials (e.g. applicant qualifications, professional development related documents, reimbursements, budget transfers, background checks, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Serves as a representative for the assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, board members, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities (e.g. professional development activities, equipment accessibility for presentations, Director's calendar, etc.) for the purpose of making necessary arrangements for assigned Director.

Job Requirements

• Skills, Knowledge And Abilities: Operating standard office equipment including using Microsoft office products and job related software applications, preparing and maintaining accurate records; customer service; screening telephone calls; analyzing budgets; analyzing data; using pertinent software applications; classifying data and/or information; desktop publishing.
• Knowledge: Basic math, reading manuals, writing documents following prescribed formats, presenting information to others; understanding complex, multi-step written and oral instructions; business telephone etiquette; common office machines; concepts of grammar and punctuation; office methods and practices; grammar, spelling and punctuation; office practices; record keeping and record retention practices; bookkeeping practices; codes/laws/rules/regulations/policies.
• Ability: Scheduling activities, meetings, and/or events; gathering and/or collating data; using basic, job-related equipment; working with a wide diversity of individuals; working with a variety of data; utilizing job-related equipment; adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with frequent interruptions; organizing tasks; working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; utilizing some resources from other work units to perform the job's functions; utilizing job-related equipment; utilizing job-related equipment.

Experience

• Job related experience with increasing levels of responsibility is desired.

Education

• A high school diploma or equivalent is required.