2026-2027 Graduate Assistant for Procurement/Purchasing Department

Position Description

The Procurement/Purchasing Department at Manhattan University is seeking a motivated and detail-oriented Graduate Assistant to support daily operations related to procurement, vendor management, and purchasing compliance. This position offers hands-on experience in public sector procurement processes and is ideal for a graduate student pursuing a degree in Business, Public Administration, Supply Chain Management, or a related field.

Compensation

9 tuition credits per semester (fall & spring semesters only)

Job Responsibilities

• Aid in the preparation and review of purchase requisitions and purchase orders
• Support contract administration and maintain electronic contract files
• Research suppliers and compare pricing to support cost-effective purchasing decisions
• Help ensure compliance with university and state procurement regulations
• Maintain accurate procurement records and documentation
• Provide administrative support to Procurement department staff
• Participate in process improvement initiatives and special projects as needed
• Perform other duties as assigned

Requirements

• Must be enrolled in a graduate program at Manhattan University for the upcoming 2026-2027 academic year
• Strong organizational and communication skills
• Attention to detail and accuracy
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to handle confidential information with discretion
• Interest in procurement, finance, or public administration preferred
• Prior administrative or purchasing experience is a plus, but not required

Supplemental Information

• Gain hands-on experience in procurement operations and policy compliance
• Develop skills in vendor relations, contract management, and data analysis
• Build foundational knowledge of public procurement practices and supply chain processes
• Enhance professional communication and project management skills
• Work in a professional office environment within a private university setting
• Regular interaction with faculty, staff, administrators, vendors, and external service providers

Learning Outcomes

• Gain hands-on experience in procurement operations and policy compliance
• Develop skills in vendor relations, contract management, and data analysis
• Build foundational knowledge of public procurement practices and supply chain processes
• Enhance professional communication and project management skills

Job Responsibilities

• Aid in the preparation and review of purchase requisitions and purchase orders
• Support contract administration and maintain electronic contract files
• Research suppliers and compare pricing to support cost-effective purchasing decisions
• Help ensure compliance with university and state procurement regulations
• Maintain accurate procurement records and documentation
• Provide administrative support to Procurement department staff
• Participate in process improvement initiatives and special projects as needed
• Perform other duties as assigned

Requirements

• Must be enrolled in a graduate program at Manhattan University for the upcoming 2026-2027 academic year
• Strong organizational and communication skills
• Attention to detail and accuracy
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to handle confidential information with discretion
• Interest in procurement, finance, or public administration preferred
• Prior administrative or purchasing experience is a plus, but not required

Supplemental Information

• Gain hands-on experience in procurement operations and policy compliance
• Develop skills in vendor relations, contract management, and data analysis
• Build foundational knowledge of public procurement practices and supply chain processes
• Enhance professional communication and project management skills
• Work in a professional office environment within a private university setting
• Regular interaction with faculty, staff, administrators, vendors, and external service providers

Learning Outcomes

• Gain hands-on experience in procurement operations and policy compliance
• Develop skills in vendor relations, contract management, and data analysis
• Build foundational knowledge of public procurement practices and supply chain processes
• Enhance professional communication and project management skills

Job Responsibilities

• Aid in the preparation and review of purchase requisitions and purchase orders
• Support contract administration and maintain electronic contract files
• Research suppliers and compare pricing to support cost-effective purchasing decisions
• Help ensure compliance with university and state procurement regulations
• Maintain accurate procurement records and documentation
• Provide administrative support to Procurement department staff
• Participate in process improvement initiatives and special projects as needed
• Perform other duties as assigned

Requirements

• Must be enrolled in a graduate program at Manhattan University for the upcoming 2026-2027 academic year
• Strong organizational and communication skills
• Attention to detail and accuracy
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to handle confidential information with discretion
• Interest in procurement, finance, or public administration preferred
• Prior administrative or purchasing experience is a plus, but not required

Supplemental Information

• Gain hands-on experience in procurement operations and policy compliance
• Develop skills in vendor relations, contract management, and data analysis
• Build foundational knowledge of public procurement practices and supply chain processes
• Enhance professional communication and project management skills
• Work in a professional office environment within a private university setting
• Regular interaction with faculty, staff, administrators, vendors, and external service providers

Learning Outcomes

• Gain hands-on experience in procurement operations and policy compliance
• Develop skills in vendor relations, contract management, and data analysis
• Build foundational knowledge of public procurement practices and supply chain processes
• Enhance professional communication and project management skills