1st Shift Office Administrator

About the role

The Administrative Assistant supports divisional leaders, providing superior administrative support, organizing business calendars, and creating an efficient work environment.

Responsibilities

• Serve as all-around assistant and support to the executive leadership team
• Manage all types of daily communications to ensure professional, accurate, and timely responses and appropriate prioritization
• Direct information to the correct point of contact and correspond internally and externally
• Travel planning, logistics including scheduling flights, hotel accommodations, ground transportation, through corporate travel system
• Prepare, reconcile, and track expense reporting and reimbursement for executive leadership
• Follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed
• Observe all company safety rules and assist in enforcement as appropriate
• Other duties as assigned

Requirements

• 3+ years of experience in a senior administrative role supporting executives
• Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web-based programs and video conferencing
• Able to adapt procedures, processes, and techniques to align with the business needs
• Excellent organizational, problem-solving, and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
• An exemplary representative of the company at all times
• Professional demeanor and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality
• Collaborative team player with proactive approach; ability to take initiative
• Flawless skills managing travel and expenses for executive leadership
• Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail
• Bachelor’s degree in business or related field preferred or equivalent experience
• Working knowledge of Concur and Reqlogic