1st shift Admin Assistant III

Job Duties

• Assigned administrative programs and projects.
• May supervise or give work direction to lower level clerical personnel.
• Greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies/procedures.
• May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
• May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
• May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
• May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
• May review, prioritize and determine actions for all incoming correspondence and mail.
• May order office supplies and equipment; organize and maintain department filing systems and other records.
• May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
• May assist with monitoring and approving departmental expenditures, department budget and account records.