12 MONTH ADMINISTRATIVE ASSISTANT TO THE PRINCIPAL

About the role

Maine Township High School District 207 announces a vacancy for an Administrative Assistant - 12 month at Maine Township High School District 207 beginning with the 2026-2027 school year.

Responsibilities

• Serve as the primary point of contact for the school office, greeting visitors and answering phones in a courteous and professional manner.
• Provide administrative support to building administrators, teachers, and support staff.
• Prepare, process, and maintain correspondence, reports, student records, and other documentation in accordance with district policies and confidentiality standards.
• Aid in scheduling meetings, maintaining calendars, and coordinating school events and activities.
• Manage incoming and outgoing mail, deliveries, and office communications.
• Support student attendance tracking, including data entry, parent communication, and generating attendance reports.
• Maintain and order office supplies and assist with inventory tracking.
• Support communication between the school and families, including preparing newsletters, announcements, and other materials as directed.
• Demonstrate professionalism, discretion, and a commitment to providing excellent service to students, families, and staff.
• Maintain confidentiality and adhere to all district policies and procedures.
• Perform other duties as assigned by the Administration.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in office administration, business, education, or a related field preferred.
• Proficiency in standard office software, including Google applications, spreadsheets, email, and database management.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Attention to detail and accuracy in documentation, recordkeeping, and financial tracking.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills to interact professionally with students, parents, staff, and the public.
• Ability to work independently and collaboratively as part of a team.
• Adaptability and flexibility to respond to changing priorities and office demands.
• Experience with office equipment, including printers, scanners, copiers, and phone systems.
• Bilingual applicants preferred but not required.

Skills

• Organization & Multitasking - Highly organized, efficient, dependable, detail-oriented, and independent worker with a strong work ethic who is able to handle multiple tasks under deadline situations;
• Adaptability - Responds effectively to changing needs, priorities, and timelines;
• Interpersonal Skills - Exemplary human relation skills with a proven ability to communicate professionally and effectively while working collaboratively with others;
• Professionalism & Confidentiality - Maintain confidentiality of information regarding students, staff, and parents;
• Technical Proficiency - Proficiency with technology, including Microsoft Office skills, Google Applications, and our school-specific information systems (Infinite Campus, Tableau, Eduphoria, FMX, Zendesk, Skyward, etc.).

Professional Expectations

• Demonstrate excellent capacity for clear writing and speaking.
• Ask questions, clarify assignments, and make recommendations for greater efficiency.
• Serve as the primary point of contact for parents, students, staff, and the public, representing the department professionally.
• Answer and respond to phone calls and emails promptly and professionally.
• Perform other duties as assigned.

Professional Commitment

• This position requires professionalism, discretion, and the ability to handle sensitive information with confidentiality.
• The School Administrative Assistant must demonstrate reliability, attention to detail, and a consistent commitment to supporting the school community effectively.

Working Conditions/Environment/Physical Requirements

• Work Environment: Work is performed primarily in an office setting within a school. The position involves frequent interaction with students, staff, parents, and the public. The office environment may be busy and dynamic, requiring the ability to manage multiple tasks and interruptions efficiently.
• Physical Requirements: The role requires frequent sitting, with occasional standing, walking, bending, and reaching. The position may involve lifting and carrying up to 20 pounds, such as office supplies or materials. Regular use of computers, telephones, and other office equipment is required.
• Flexibility & Availability: The role requires frequent sitting, with occasional standing, walking, bending, and reaching. The position may involve lifting and carrying up to 20 pounds, such as office supplies or materials. Regular use of computers, telephones, and other office equipment is required.
• Professional Commitment: This position requires professionalism, discretion, and the ability to handle sensitive information with confidentiality.

Salary & Benefits

• 12-month (260 paid days) - Start Date tbd
• Total Number of Paid Hours/Day: 7.75
• Total Number of Paid Hours: 2015
• Salary range based on experience $64,000.00 - $71,000.00 (prorated first year based on start date)
• IMRF pension - employees vested after 10 years of employment
• 10 days paid vacation
• 17 paid holidays
• 14 sick days
• Medical & dental insurance
• Paid term life insurance policy equal to annual base salary

Schedule

Monday - Friday 7:30 a.m. - 4:00 p.m.