1.0 FTE Staff Accountant/Auditor - Regular

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described.

About the Role

The staff accountant performs a complete range of professional accounting and financial analytical activities in connection with accounting for the school district, including Federal, State and local grants, bond projects and student body funds. The position also plans, organizes, and conducts internal/performance audits of activities, departments, and programs to ensure that funds have been expended in conformance with Federal, State, and District guidelines. The Staff Accountant reports to the Accounting Supervisor.

This position will apply technical and professional-level knowledge of accounting principles, methods, and concepts as well as management concepts and industry-specific auditing procedures. Depending on the specific assignment, the position will require additional in-depth knowledge of financial reporting and systems. The position involves the exchange of technical information and regular interface with other departments, as well as providing formal, technical training to personnel having varied backgrounds and knowledge bases. Communication with others both inside and outside the District frequently contains confidential and sensitive information. The position will require travel to and from school sites and other departments.

Responsibilities

• Develops annual audit plan for school/department audits using defined criteria.
• Conducts comprehensive internal audits covering student accounting systems, operational efficiency, management systems, and compliance with policies and procedures; develops and organizes audit procedures and appropriate tests. This process mirrors independent CPA firms' audit framework.
• Conducts formal trainings and provides technical advice and support to administrative and other District staff.
• Maintains and monitors data relating to the District’s long-term capital projects and prepares monthly progress and variance reports.
• Maintains and monitors data relating to the various Federal, State, and local grants and prepares monthly progress and variance reports, including requests for reimbursements.
• Participates in the preparation of the comprehensive annual financial report, preparing supporting schedules, reconciling accounts, and updating statements.
• Prepares monthly reports comparing actual to budget for schools and departments, with variance analysis.
• Prepares and reviews monthly reconciliations of District bank accounts.
• Prepares and reviews District’s indirect cost calculations.
• Maintains District’s fixed asset inventory database and the District’s accounts receivable systems.
• Develops, recommends, and implements approved policy, procedure, and systems to assure efficient and effective operation in compliance with District goals and objectives.
• Reviews recording of receipts and expenditures and prepares documentation of adjustments.
• Develops and maintains procedures for managing student body accounts including control of cash on hand, purchases, cash receipts, and fundraisers.
• Fulfills other related duties as assigned.
• Works with other staff members to assist in meeting project timelines.

Requirements

• Bachelor’s degree in Business with an emphasis in accounting from an accredited four-year college or university and three to five years of experience in a similar field; or equivalent experience in a related field.
• Thorough knowledge of complicated accounting procedures and the ability to train others in such activity.
• In-depth knowledge of work-related school district policies and procedures.
• Job learning time may range from six to twelve months; job proficiency can be acquired in twelve to twenty-four months.
• Obtain or possess a valid Oregon driver's license and maintain an insurable status for automobile and liability coverage, as required by the position.

Skills

• Specialized professional knowledge of the principles of financial accounting and auditing.
• In-depth knowledge of governmental accounting and financial reporting.
• Knowledge of Federal, State, and local grant accounting and reporting.
• Ability to use interpersonal skills, advanced math, and independent judgment or actions.
• Ability to develop audit goals and objectives and to conduct and implement planning activities.
• Ability to analyze and evaluate programs, procedures, and activities and recommend corrective action to resolve problems or improve efficiency.
• Ability to analyze and interpret detailed and complex financial documents.
• Advanced knowledge of Microsoft Excel and a significant background in the use of financial software systems.
• Proficient in the use of personal computers, word processing, and spreadsheet applications.
• Excellent communication skills both verbally and in writing with internal and external customers.
• Adhere to district requirements for a drug-free workplace and confidentiality requirements.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position with or without reasonable accommodation.

Working Conditions

• Work is performed primarily in an office or administrative setting.
• Involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.
• Exposure to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members.
• Work follows assigned business hours and may include occasional deadlines requiring flexibility.
• Periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.
• Requires multitasking, organization, attention to detail, and effective verbal and written communication.

Note to applicants: Please provide a resume and cover letter. Current employees should email supporting documents to hr-recruitment@bend.k12.or.us.