0000000235.PARAPROFESSIONAL SUPPORT(PART-TIME ADMINISTRATIVE ASSISTANT).ROAD AND BRIDGE #4

About the Role

Provides direct advanced administrative and secretarial support to medium and large departments, coordinating and supervising office procedures and personnel to ensure cost-effective and efficient administration. May serve as the first line supervision of a clerical support staff.

Responsibilities

• Researches, collects, and analyzes data to complete a variety of projects, reports, and inquiries.
• Serves as a liaison between staff, management, and other departments to facilitate functions and flow of information.
• May supervise or provide lead support to other support staff in distributing work assignments, training new employees, and assisting with daily assignments.
• May assist with budget preparation and monitoring and acquisition of supplies and services.
• Maintains confidential files, processes mail, and answers telephone calls and inquiries.
• Schedules appointments, makes travel arrangements, and organizes and manages calendars and activities.
• Performs other duties as assigned.

Requirements

• Education and experience equivalent to an Associate’s degree from an accredited college or university in Business Administration or a related field.
• One (1) year of work-related experience.
• Juvenile Department: Position requires working with juveniles who may have committed dangerous/aggressive acts; should possess a high tolerance for working in an emotionally demanding/stressful work environment.
• Ability to type 35 wpm.
• Candidates may be required to take and pass one or more skills tests (e.g., 10-key, data entry, MS Excel, MS Word, typing, etc.) based on department needs.
• Skilled in the use of standard software applications (e.g., social media, Canva, MailChimp).
• Ability to effectively communicate both verbally and in writing and establish and maintain effective working relationships with employees, departments, and the public.
• Depending on location, may require passing an extensive background investigation.
• Physical ability to lift and carry up to 25 lbs. unassisted, prolonged sitting, standing, and walking.
• Able to occasionally work evenings and weekends.
• Bilingual preferred.