0.5 Administrative Assistant to Curriculum Supervisor

Summary

Assists in the efficient operation of the Curriculum Office by performing a wide variety of communication, clerical, record-keeping, and general office duties with minimal direction and supervision from supervisors and staff.

Essential Functions

• Tracks grants and expenses and produces financial reports for review by the supervisor.
• Processes timesheets for the department and/or program participants and submits to payroll.
• Maintains and enters data into PowerSchool accounts, creates spreadsheets to track expenses, and informs management of available funds.
• Answers inquiries regarding programs and services.
• Maintains office supplies and arranges for equipment service.
• Antsicipates requirements for the department and staff, assembles information for due reports, and tracks events or situations to keep supervisors/coordinators and staff informed.
• Maintains calendars and schedules appointments and conference calls on behalf of the division supervisor/coordinator with various MCPS and community stakeholders.
• Follows up requests for information with phone calls/email as necessary.
• Makes travel arrangements and processes travel vouchers.
• Answers telephones, addresses the issues, or routes calls to appropriate staff if action cannot be taken immediately.
• Attends meetings, takes minutes, types them, and distributes them to appropriate stakeholders.
• Sets up and maintains department files.
• Gathers and compiles information for reports and other purposes.
• Presents written materials from drafts, verbal instructions, or prepares correspondence to be signed by the supervisor.
• Produces a variety of documents (letters, memos, reports, psychological evaluations, bid documents, announcement forms, etc.) from rough draft copy, verbal instructions, and brief notes.
• Assembles files and data for meetings/training for staff and attendees.
• Maintains electronic data files of documents in accordance with established procedures for creating, purging, and storing backup files.
• Arranges for building service assistance as needed.
• Sets up and arranges division conferences and meetings (Activities may include ordering food, setting up, advertising, etc.).

Education And/or Certification Required

• High School Diploma or GED diploma required.
• Associate's Degree preferred.

Experience Needed

• Prior experience in an office environment, preferably in a school district.
• Working within deadlines.

Knowledge Of

• English, spelling, general vocabulary, and arithmetic.
• Current office practices, procedures, and equipment.
• The general organization and functions of the District's major departments and offices.
• Google and all associated functions: email, calendar, Docs, Sheets, Slides, etc.

Requisite Skills

• Good oral and written communication skills.
• Proficiency in operating desktop and laptop computers.
• Software proficiency with the District's applications, including PowerSchool eFinance and Frontline Professional Growth and Absence Management.
• Positive attitude and flexibility.
• Courteous and get along with others.

Ability To

• Keep complex records, assemble and organize data, and to prepare reports from such records.
• Take rapid and accurate dictation from individuals or group meetings may be required for some positions.

ADA Compliance

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.

Physical Requirements

(Choose one of the following.)

• Sedentary ? Light work ? Medium work Heavy work ? Very heavy work

HR USE ONLY

Last Revised: __________________ Reviewed by: Grade Level: