Zone Administrative Assistant

General Purpose

Serve as a contact point for company policies and information.
Ensure store and district compliance to company policies and operating directives.
Monitor FIDO and follow-up with Districts/Stores as needed.
Analyze and interpret data and identify problems/exceptions for the ZD's attention.
Prepare and forward reports, summaries and requests for information in an accurate and timely manner.

Essential Functions

• Prepare written business correspondence as needed.
• Arrange and coordinate travel/lodging and meetings/interviews/assessments for zone.
• Perform routine clerical and administrative tasks.
• Serve as Compensation and Payroll contact for zone:
• Handle new hire paperwork for all exempt managers.
• Submit salary workup requests, C&B requests, profile, LOAs and process returns; vacation requests and tracking for DMs and SMs.
• Manage all store manager (exempt & area supervisor) files for zones in zone office; file auditing to ensure files are up to date and all originals are sent to corporate.
• Submit weekly on-line expense reports for zone and district managers.
• Assist in the focal review process for all DMs, exempt managers, and store associates.
• Provide daily guidance and direction to Assistant Zone Admin.
• Provide Zone Director recommendations and opportunities for better efficiencies in the performance of the Assistant Zone Admin.

Competencies

• Communication
• Initiative
• Organizational Understanding
• Adaptability
• Customer Service
• Planning and Organizing

Qualifications And Special Skills Required

• Advanced PC skills
• High level MS Office skills including Word and Excel
• Accurate mathematical and statistical reporting and analysis
• Ability to communicate clearly and effectively (verbal and written) with organizational awareness and sensitivity
• Administrative/clerical skills
• Ability to organize and prioritize multiple tasks simultaneously

Physical Requirements/ADA

This role requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.

Consistent timeliness and regular attendance. Vision requirements: Ability to see information in print and/or electronically.

This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.