Workplace Project Manager

OverviewJoin MovePlan and be part of a people-first workplace consultancy that has been delivering workplace change and relocation projects since 1986.We’re an ambitious, supportive, female-owned and led business where people are trusted to take ownership, solve meaningful challenges, and grow their careers. We value performance and potential and welcome people from all backgrounds.You’ll work across industries, supported by experienced colleagues, mentors, and training, with strong benefits, competitive time off, and the flexibility of a hybrid, highly mobile work environment.BenefitsCompetitive salary, paid time off, and health insurance, FSA2-week sabbatical after 5 yearsBirthday day offPaid time off to volunteer or give back to an organization you care about401k with company matchingLong and Short-Term DisabilityRole summaryYou’ll lead workplace change and relocation projects for MovePlan’s growing client base across financial services, media & tech, pharma & healthcare, education, and public services. Taking a consulting-led approach, you’ll partner with the other MovePlan staff to lead projects and support clients from startups to global multinationals to shape the right strategy and deliver projects that are grounded in industry best practices.You’ll take ownership of project outcomes end-to-end, independently driving deliverables from project set-up through implementation and close-out. This includes stepping into active projects when needed, anticipating what comes next, and taking initiative to keep work moving without waiting for detailed direction.You’ll work in a hybrid capacity, balancing on-site requirements with work from home opportunities along with the occasional need to travel within and outside of this region.You’ll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients.You’ll support business growth by creating meaningful relationships with existing clients and identifying opportunities for new accounts.What you’ll be doingProject Leadership & DeliveryOwning workplace transition projects from strategy and setup through implementation and closeout, taking accountability for successful project outcomesIndependently driving project plans, priorities, deliverables, and next steps, demonstrating initiative and maintaining momentum without requiring day-to-day directionManaging project scope, schedules, budgets, milestones, and dependenciesLeading project teams and coordinating resources to ensure responsibilities, deadlines, and expectations are clearStepping into active projects when required, quickly understanding project status, priorities, and actions needed to move delivery forwardClient, Stakeholder & Vendor LeadershipRepresenting MovePlan confidently and professionally with clients and on client sitesPrioritizing on-site project activities, including in-person meetings, hosting office hours, and presentations where the space and project team allow for itBuilding trusted relationships with clients, stakeholders, project partners, and internal teamsPreparing for and leading client, stakeholder, vendor, and internal project meetingsProviding clear direction to vendors, consultants, and project partners and holding them accountable for agreed deliverablesCreating and delivering stakeholder and employee communications that keep impacted populations informed, prepared, and engagedDelivering presentations confidently in virtual and in-person settingsRisk, Issues & Decision ManagementProactively identifying and managing project risks, issues, actions, decisions, and dependenciesResolving project issues independently where appropriate, identifying solutions and driving actions through to completionAnticipating potential impacts to project delivery and taking appropriate action before they become criticalEscalating issues with clear context, options, and recommended next steps when leadership or client decisions are requiredQuality, Analysis & Project ControlsTaking ownership of the accuracy, completeness, and quality of project data, documentation, analysis, reporting, and client deliverablesMaintaining effective project controls and ensuring project information remains current and reliablePerforming on-site space audits, inventories, and other project assessments as requiredReviewing work critically before issue and ensuring outputs meet MovePlan and client expectationsApplying constructive feedback and lessons learned independently across future deliverables, projects, and client interactionsMovePlan & Business ContributionSupporting business development through strong client relationships, networking, events, and proposal activityIdentifying opportunities to provide additional value to existing clients and support the development of new accountsSharing knowledge, lessons learned, and best practices with the wider MovePlan teamCompleting required internal project and administrative responsibilitiesSupporting on-site project activities, including occasional travel, weeknight, and weekend work when project delivery requires it.What you’ll needProject Delivery & Technical Capabilities5+ years’ experience managing and leading projects, with demonstrated ownership of project outcomes from planning through deliveryAbility to independently develop, drive, and complete project deliverables with limited oversightExperience managing project scope, schedules, budgets, risks, issues, actions, decisions, and dependenciesExperience leading and coordinating project teams, stakeholders, vendors, consultants, and other external partnersStrong problem-solving skills with the ability to identify issues, evaluate options, make informed decisions, and drive resolutionStrong written, presentation, reporting, and stakeholder communication skillsStrong organization, attention to detail, time management, and follow-throughAbility to manage multiple projects, priorities, and deadlines simultaneouslyProficiency in Microsoft Office, including Excel, PowerPoint, and Teams.Leadership & Professional CapabilitiesTakes ownership and accountability for project outcomes, independently driving priorities and next stepsLeads project teams, stakeholders, and vendors with confidence, providing clear direction and accountabilityDemonstrates initiative and sound judgment, resolving issues independently and escalating appropriatelyProactively anticipates and manages risks, dependencies, and changing project needsBuilds trusted relationships and collaborates effectively across client and cross-functional teamsCommunicates confidently and professionally, including when navigating challenging conversations or competing prioritiesRemains adaptable, organized, and composed in fast-paced or ambiguous environmentsApplies constructive feedback and lessons learned independently across future projects, deliverables, and client interactionsDemonstrates self-awareness, accountability, and a commitment to continuous improvementBalances a positive, team-oriented approach with independent ownership of individual responsibilities.Additional Experience We ValueWorkplace, relocation, change management, or occupancy project experienceConsulting, professional services, corporate real estate, or facilities experienceExperience managing complex, multi-stakeholder projects and third-party vendorsExperience with stakeholder communications, engagement, workshops, or trainingExperience using project management, data, or workplace technology platformsAdvanced Excel skills, including creating formulas, charts, and data analysis to support project reporting and decision-makingExperience creating compelling presentation materials, with advanced PowerPoint or similar skills and the ability to tailor content for different stakeholder audiencesRelevant Project Management, Change Management, or industry certificationActive Change or Project Management certifications or similarActive membership within industry networking organizations.Why MovePlan?We’ve spent 40 years supporting some of the world’s most recognized organizations — including Microsoft, Warner Bros Discovery, Citizens Bank, AstraZeneca and GSK — to deliver workplace change, relocation, and space optimizationWhat makes us different is our people. We combine deep expertise with real insight into how people work, how teams behave, and what workplaces need to succeed now and in the futureIf you want a role where you’ll be trusted, stretched, supported, and able to grow — MovePlan is the place to do it.Diversity & InclusionWe’re a boutique business with a global outlook. Our people come from many cultures and backgrounds, and we’re proud of that. We want everyone at MovePlan to feel welcome, included, and able to be themselves—every day.