Workplace Project Manager

Duties And Responsibilities

• Project Delivery
  • Lead workplace projects from planning through occupancy, including expansions, relocations, and renovations.
  • Manage project budgets, schedules, risks, documentation, and stakeholder communications.
  • Cookordination architects, engineers, contractors, furniture vendors, technology providers, landlords, brokers, and internal stakeholders.
  • Lead procurement, including proposal reviews, bid evaluations, scope development, contract coordination, and vendor negotiations.
  • Conduct site inspections and oversee construction, furniture installations, technology deployments, commissioning, move management, and closeout.
  • Review test fits, design drawings, construction documents, and construction progress to validate requirements, identify issues, and support decisions.
• Risk Management
  • Ensure projects are delivered on time, within budget, and aligned with business objectives and workplace standards.

Analysis & Planning

• Financial, occupancy, location, market survey, and scenario analyses using Excel and other business tools.
• Analyze project alternatives, costs, schedules, risks, and business requirements, and develop data-driven recommendations with clear decision logic.
• Support site selection, workplace planning, and space utilization analysis.

Communication & Stakeholder Management

• Develop executive-ready PowerPoint presentations, project updates, business cases, and recommendation packages.
• Tailor communications to different audiences, including project teams, local office leaders, workplace leadership, and executive stakeholders.
• Facilitate project meetings, communicate project status, and drive accountability for action items.
• Build strong working relationships with internal stakeholders, vendors, landlords, and brokers.

Workplace Program Support

• Contribute to workplace standards, reporting, tools, and project delivery processes.
• Support portfolio-wide projects and strategic initiatives as needed.

Required Qualifications

• Bachelor's degree or equivalent practical experience.
• 5-8+ years of experience in workplace, corporate real estate, architecture, construction, interior design, facilities, owner's representation, or related project management fields.
• Experience managing commercial office projects from planning through completion.
• Strong understanding of project budgeting, scheduling, procurement, and stakeholder management.
• Advanced Microsoft Excel skills, including budgeting, forecasting, scenario modeling, business case development, and decision support.
• Advanced Microsoft PowerPoint skills with experience developing executive-level presentations and visual communications.
• Experience reviewing plans, specifications, drawings, schedules, budgets, and project documentation.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Able to manage multiple projects simultaneously while maintaining attention to detail.
• Able and willing to travel domestically and internationally (25-50%).

Preferred Qualifications

• Experience supporting a multi-location corporate office portfolio.
• Experience with Bluebeam Revu.
• Experience with Microsoft Project.
• Experience with workplace planning, occupancy analysis, and space utilization.
• Experience managing office relocations, expansions, workplace technology deployments, and construction projects.
• Familiarity with furniture systems, audiovisual, security, workplace technology, and building systems.
• PMP, LEED AP, NCIDQ, architectural, construction, or other relevant industry certifications.