Workplace Operations Associate - Part-time

Based in San Francisco, California, Turing is the world’s leading research accelerator for frontier AI labs and a trusted partner for global enterprises looking to deploy advanced AI systems. Turing accelerates frontier research with high-quality data, specialized talent, and training pipelines that advance thinking, reasoning, coding, multimodality, and STEM. For enterprises, Turing builds proprietary intelligence systems that integrate AI into mission-critical workflows, unlocking transformative outcomes and driving lasting competitive advantage.

About The Team

The Workplace Operations team creates the environment that allows Turing’s employees, candidates, visitors, and leaders to do their best work. We manage the spaces, services, and day-to-day details that make our offices welcoming, productive, secure, and ready for whatever the business requires. We partner closely with Facilities, Recruiting, People Operations, IT, Security, and Executive Support. Because office activity changes from day to day, the team operates with flexibility, strong communication, and a shared commitment to exceptional service.

Responsibilities

• Maintain daily workplace readiness. Prepare conference rooms, shared spaces, kitchens, and employee areas so the office is organized, stocked, and ready for use throughout the day.
• Create a welcoming onsite experience. Greet employees, candidates, executives, customers, vendors, and other visitors with professionalism and care, helping each person navigate the office and reach the right contact.
• Support interviews and important meetings. Coordinate room readiness, visitor access, catering, supplies, printed materials, and basic technology checks for candidate interviews, executive meetings, and other high-priority activities.
• Coordinate workplace supplies and deliveries. Receive, document, sort, and route mail and packages; monitor essential inventory; and restock workplace supplies before shortages affect the office.
• Provide basic technology support. Complete first-level checks of monitors, cameras, microphones, displays, and conference room systems and promptly escalate issues that require IT support.
• Support employee onboarding and offboarding. Help prepare workstations, equipment, access materials, welcome items, and other onsite logistics in partnership with People Operations and IT.
• Assist with access and safety procedures. Follow established visitor, badging, office-access, confidentiality, and security processes and escalate exceptions appropriately.
• Respond flexibly to onsite needs. Help with office events, executive visits, team gatherings, vendor coordination, and other business-critical requests as office priorities change.

Requirements

• Demonstrated experience coordinating logistics, delivering customer service, or supporting events through employment, internships, campus leadership, volunteer work, hospitality, retail, or another relevant setting.
• Ability to organize multiple requests using calendars, checklists, email, spreadsheets, or task-management tools and complete time-sensitive work accurately.
• Working proficiency with Google Workspace or comparable productivity tools, including email, calendars, documents, and spreadsheets.
• Clear written and verbal communication skills and the ability to interact professionally with employees, candidates, visitors, vendors, and senior leaders.
• Ability to complete basic conference-room and workplace-technology checks, follow documented procedures, and escalate unresolved issues promptly.
• Ability to work onsite in San Francisco Monday through Friday from 9:00 a.m. to 1:00 p.m., with occasional schedule flexibility based on business needs.

Preferred Qualifications

• 1-3 years of experience in workplace operations, office administration, hospitality, recruiting coordination, customer service, events, or administrative support.
• Experience working in a technology company, startup, professional-services environment, hotel, coworking space, or other high-touch setting.
• Experience supporting onsite interviews, employee onboarding, workplace events, visitors, or executive meetings.
• Familiarity with visitor-management, ticketing, inventory, access-control, or workplace-management systems.

Skills

• Service-oriented. You enjoy helping people and take pride in creating an organized, thoughtful experience.
• Observant and proactive. You notice when a room needs attention, an item is running low, or a visitor needs assistance—and act without waiting to be asked.
• Reliable and organized. You manage details carefully, communicate status clearly, and complete commitments on time.
• Professional and approachable. You are comfortable interacting with candidates, executives, vendors, and employees at every level.
• Resourceful. You investigate problems, identify practical next steps, and know when to involve someone with additional expertise.
• Adaptable. You can shift between planned responsibilities and unexpected needs while maintaining composure and sound judgment.

Pay

$32.50 per hour

Schedule

Monday-Friday, 9:00 a.m.-1:00 p.m. (hours may vary slightly as needed)

Benefits

• Eligible for overtime in accordance with applicable law
• Equity eligible
• Benefits eligible
• Amazing work culture (Super collaborative & supportive work environment; 5 days a week)
• Awesome colleagues (Surround yourself with top talent from Meta, Google, LinkedIn, etc., as well as people with deep startup experience)
• Competitive compensation