Workplace Manager

Job Duties

• 35% – Staff Space Planning and Relocation
• Manage large and small-scale staff relocation projects
• Develop workplace experience strategies and space solutions
• Coordinate office relocations and workspace transitions
• Resolve scheduling conflicts and operational issues
• Evaluate space requests and provide recommendations
• Support short-term and long-term strategic space planning initiatives
• Coordinate with BASC leadership and operational teams
• Support workplace accommodations for employees with special conditions or disabilities
• Provide office layout consultations and/or onboarding support
• Coordinate setups with internal move team and external vendors
• 30% – Facility and Space-Related Projects
• Manage facility and space-related projects
• Coordinate with architects, engineers, consultants, contractors, vendors, and project teams
• Hire and coordinate architectural, engineering, and consultant firms
• Prepare and approve cost estimates, functional studies, project schedules, and budgets
• Determine project delivery methods and coordinate bid processes
• Review and oversee construction and installation activities
• Act as liaison among project participants
• Generate and review proposed floor layouts
• Prepare project reports and presentations
• 20% – Space Management, Reporting and Metrics
• Manage UCOP’s space and asset management systems
• Prepare and maintain facility utilization, occupancy, storage, asset management, project budget, and project schedule reports
• Collaborate with financial, building, asset management, real estate, and operational teams
• Conduct periodic occupancy and space utilization surveys and analyses
• Support required reporting activities
• 15% – Other Duties
• Support EH&S or emergency management initiatives
• Serve on committees representing the department
• Participate in real estate and sustainability initiatives
• Prepare presentations
• Assist with operational and administrative support activities

Required Qualifications

• Minimum 5 years’ experience in the field of architectural/interior design, space and asset management and/or project management
• Excellent written, verbal, and interpersonal communication skills
• Advanced knowledge of space planning, building and construction, design, construction contract administration and California Building Codes
• Advanced project management skills
• Advanced analytical, organizational, and problem recognition / avoidance / resolution skills
• Advanced proficiency in computer-aided design, graphic, and business software applications
• Advanced ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget
• Advanced knowledge of furniture procurement and inventory management

Preferred Qualifications

• Strong knowledge of furniture industry
• UC experience preferred, knowledge of the UC organization
• Advanced knowledge in public projects and prevailing wage requirements

Education

• Bachelor’s degree in related area and / or equivalent experience / training

Travel Requirements

• 30% Travel to project sites – local, state/out-of-state

Other Info

To view the full job description & to apply, please visit https://apptrkr.com/9746650.