Workplace & Events Coordinator

About the role

We are seeking a Workplace & Events Coordinator to support the efficient operation of our New York office. Reporting to the Office Manager, this role involves coordinating workplace services, facilities support, vendors, meetings, visitors, and office-based events.

Responsibilities

• Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively
• Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements
• Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination
• Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency
• Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve
• Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately
• Perform administrative duties such as phone operation including handling telephone calls and relaying messages to appropriate departments or individuals
• Perform administrative duties in SalesForce CRM software such as data entry, client file updates, and ensuring data accuracy
• Perform administrative duties through Outlook using scheduling assist
• Prepare appropriate agendas for meetings and ensure necessary actions are taken to prepare for client meetings in the office

Requirements

2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment

Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably

Excellent judgment, attention to detail, and a practical, solutions-oriented approach

Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners

Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office

Qualifications

High school diploma or equivalent

Basic computer skills, including proficiency with Microsoft Office

Skills

Event planning and coordination

Facilities management

Office administration

Customer service

Benefits

Comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance

Annual allotted vacation days, which increase based on tenure

Paid sick days

Maternity/parental leave enhanced program

Courtesy of our in-house culinary team!

Pay

Base salary range: $70,000 USD - $80,000 USD