Workplace Associate

Osmo is a digital olfaction company dedicated to enhancing human life through automation and AI/ML. Our headquarters are in Elizabeth, NJ, with an additional office in Somerville, MA.

About the role

We are seeking a proactive and detail-oriented Workplace Associate to oversee day-to-day operations at our New Jersey site. This role ensures a welcoming and productive office environment, supporting productivity, collaboration, and employee experience.

Responsibilities

• Own daily office operations and ensure a clean, organized, and fully functional workplace
• Maintain common areas, conference rooms, and kitchen spaces to high standards
• Monitor and restock office, pantry, and supply inventory; manage ordering within budget
• Accept, sort, and distribute mail and deliveries
• Serve as primary liaison with building management for cleaning, maintenance requests, and office-related needs
• Own inventory tracking and replenishment for pantry and kitchen supplies, office supplies, swag and branded materials, and onboarding kits and new hire equipment (non-IT)
• Track monthly spend against budget and identify opportunities for cost savings
• Coordinate in-office meals
• Partner with Manufacturing Facilities Manager to ensure full coverage of Elizabeth site
• Support People team with employee engagement initiatives and culture programming
• Assist with planning and executing company events, onsite meetings, and offsites
• Act as a steward of company culture and help maintain a positive office atmosphere
• Track employee milestones (birthdays, work anniversaries, life events) and proactively coordinate thoughtful, inclusive recognition moments throughout the year in partnership with People Ops and managers
• Cover meetings and event logistics including catering, room setup, and A/V support
• Support company offsite logistics (venue coordination, catering, etc.)
• Support the Executive Team with light administrative tasks as needed
• Track office expenses and assist with budget reconciliation

Qualifications

• 3+ years of experience in office administration, workplace operations, or a similar role
• Strong organizational skills with attention to detail
• Comfortable in a fast-paced, high-growth environment
• Proactive problem solver with a strong ownership mindset
• Tech-comfortable (Google Workspace, Slack, calendar systems)

Pay

$77k-$79k for full-time employees. Compensation includes base salary or contract-based pay, along with benefits such as health, dental, and vision coverage; a 401(k) retirement savings plan with company match; flexible paid time off and company holidays; and equity or incentive compensation for eligible roles. Actual compensation varies based on factors like experience, skills, location, internal equity, and other relevant business considerations.