Work Order Specialist

Summary or Purpose

Responsible for the monitoring, tracking and dispatching of all 7i Datastream (Access Database for Search & Rescue ONLY) Maintenance Work Orders. Coordinate clerical and accounting activities within assigned department.

Essential Duties and Responsibilities

• May provide perform day-to-day office activities; processes invoices for payment; assists with staff training programs.
• Prepares and assembles reports; may prepare timesheets for employees and keep daily records of attendance.
• May coordinate and schedule travel arrangements, meetings and appointments.
• Aid in daily operations of Facility Maintenance or Equipment Maintenance Divisions.
• Receive Service Requests and create Work Orders using 7i Datastream Software Application.
• Check on daily status of Work Orders.
• Distribute work to Facility Maintenance Specialist or Mechanic.
• Contact vendors for quotes for parts and submit purchase requisitions to the Purchasing Division.
• Provide part list to Maintenance Management Information System (MMIS) division for Datastream.
• Keep accurate records of all work orders.
• Complies and updates statistical information, reports and related documents (in Access Database for Search & Rescue ONLY).
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of North Slope Borough polices and procedures.
• Knowledge of the principles of records management, fund accounting, and budgeting.
• Skill in using personal computers and a variety of common software applications.
• Skill in drafting and completing accurate reports, technical documents and correspondence.
• Skill in working with analytical processes to provide management reports.

Education, Experience, Certifications and Licenses Required

• High school graduate or G.E.D./, a combination of 12 years of education and related work experience.
• Three years of combined office management, inventory control, work order maintenance, and account work experience;
• Six months working with the Maintenance Management Information System (Access Database or equivalent for Search & Rescue ONLY) application software;
• Ability to obtain a valid Alaska driver's license that meets North Slope Borough insurance criteria within the probationary period.
• Applicant must pass a criminal history background check conducted by CARCO Check to Hire (Health Dept. only)

Benefits

The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.
Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.

Application Instructions

• The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

Background Check

• This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB. Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.

Nepotism Law

• To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information. Are you related by blood or marriage to the Department Director (Jack Frantz) or Immediate Supervisor (Susie Stein) for this position?
• If "Yes", please check boxes below that apply:
• Father
  Father-in-Law
  Step-Father
  Mother
  Mother-in-Law
  Step-Mother
  Brother
  Brother-in-Law
  Step-Brother
  Sister
  Sister-in-Law
  Step-Sister
  Son
  Son-in-Law
  Step-Son
  Daughter
  Daughter-in-Law
  Step-Daughter
  Wife
  Husband

Living Situation

• To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information. Do you currently live in the same residence as the Department Director or Immediate Supervisor of this position?
• If you checked "Yes", please check the appropriate boxes below:
• I am currently living in the same residence as the:
• Department Director
• Immediate Supervisor
• Employer
• North Slope Borough
• P.O. Box 69, NSB HR
• Barrow, Alaska, 99723-0069
• Phone
• 907-852-0364