Warehouse Operations Assistant

Job Responsibilities

• Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner.
• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll.
• Solves requests, complaints, and problems or refers appropriately.
• Collections information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mis-picks, mis-slots, and receiving errors – uses APT as necessary.
• Prepares daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance.
• Logs any disciplines signed off by employees and returned; turns into HR.
• Maintains shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed.
• Supports payroll including, the preparation of associate reviews, attendance reports for review period, and scheduling changes in Kronos.
• Calculates and runs Selector bonus weekly.
• Evaluates current processes and adjusts as prudent to save time, and money.
• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.
• Manages General Manager corporate credit card.
• Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box).
• Produces daily metric reports including Department hours, Shipped and Received cases, Replenishments. LPN’s and out of stocks/shorts.
• Prepares weekly overtime report and Pacific Region metrics.
• Handles co-op cash proceedings – money orders and distribution to Accounts Payable.
• Administers SharePoint site for the facility.
• Prepares communications for the site – including PowerPoint presentations, postings, bulletin boards, etc.
• Attends manager weekly staff meeting and produces meeting minutes.
• Captures and coordinates events as necessary (e.g. associate lunches, picnic, holiday party).

Job Requirements

• Education/ Certifications: Associate degree preferred and/or related experience.
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

Benefits

• Paid Time Off;
• Sick Time;
• paid holidays and parental leave;
• 401K Program;
• medical, dental, vision, life, and accidental death/dismemberment insurance;
• short-term and long-term disability insurance program,
• Flexible Spending Account and/or Health Savings Account,
• subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.