Warehouse Office Manager

Exol is bringing industry-leading automation to businesses of all sizes through an innovative warehouse-as-a-service model, pioneering "Fulfillment-as-a-Service" with outsourced warehousing operations and high-density automated solutions. We focus on the efficient movement of goods across the CPG, food and beverage, wholesale, and retail sectors. Exol is an independently managed joint venture between Symbotic and Softbank.

About the role

We are seeking an organized, proactive, and professional Warehouse Office Manager to oversee the administrative operations of our facility in Perris, CA. As the central point of coordination for office functions, you will ensure seamless day-to-day operations, support warehouse leadership, and maintain a professional environment for internal teams and external visitors. The ideal candidate excels at multitasking and high-level administrative support within a fast-paced logistics setting. This role offers a unique opportunity to drive warehouse efficiency while occasionally representing the company at key industry events.

Responsibilities

• Manage daily office operations including scheduling, correspondence, filing systems, procurement, and facility maintenance coordination.
• Serve as the primary point of contact for internal and external inquiries; manage phone, email, and mail.
• Lead customer site visits, including scheduling tours, preparing agendas, coordinating safety briefings/PPE, and ensuring professional guest experience.
• Maintain accurate records for inventory audits, compliance, and general warehouse documentation.
• Provide administrative and on-site support for warehouse management at off-site conferences and trade shows (e.g., travel arrangements and booth coordination).
• Assist with employee onboarding, training coordination, and time-off tracking.
• Support budgeting, expense tracking, and invoice processing.
• Implement office procedures to improve organizational efficiency.

Requirements

• Bachelor’s degree in business administration, Office Management, or a related field (or equivalent experience).
• Minimum 5 years in office management or administrative coordination, preferably in a warehouse, distribution, or logistics environment.
• Proficiency in Microsoft Office Suite and familiarity with ERP systems or office management software.
• Exceptional attention to detail and a professional demeanor when interacting with customers and executives.
• Ability to travel domestically (approx. 10%) for industry events.
• Familiarity with industrial health and safety protocols.
• Professional certification in office management or project coordination.
• Must have a valid driver’s license and the ability to travel to client locations.

Work Environment

• In-Warehouse Role: You will work both in the office and on the warehouse floor; ability to walk/stand for extended periods is required.
• Schedule Flexibility: Ability to work multiple shifts (day, swing, night) or be on-call depending on operational demands.
• Expenses: The employee is responsible for managing expenses on a personal credit card to be reimbursed bi-weekly.

Pay

The base range for this position in the posted location is $86,240.00 - $117,120.00. Base pay offered may vary depending on job-related knowledge, skills, and experience.

Benefits

• Medical, dental, and vision coverage
• Disability insurance
• 401K retirement plan
• Paid time off (PTO)