Warehouse Office Assistant

About the Role

Assist the Warehouse Manager in production, inventory, and receptionist/office duties as needed at Balchem Corporation’s corporate headquarters in New Hampton, New York (Hudson Valley area).

Responsibilities

• Assemble batch production records, print labels, and review for accuracy before releasing to the production floor.
• Act as backup personnel for entering inventory data into the computer using purchase orders, receiving records, and production sheets.
• Assist with end-of-month inventory, checking raw materials/finished products, and helping reconcile any inventory discrepancies.
• Help warehouse personnel coordinate outbound shipments of product when necessary.
• Notify warehouse of shipments needing immediate attention, special packaging, or relabeling requirements.
• Answer and direct incoming calls.
• Assist in creating and maintaining Standard Operating Procedures (SOPs) and Work Station Instructions, ensuring everyone is current on their training.
• Create and monitor all Document Change Orders for accuracy, forward changes to the Quality department, and verify their implementation.
• Assist the Warehouse Manager in reviewing monthly expenses and budget categories, certifying all expenses are coded correctly.
• Manage inventory levels for office, packaging, janitorial, and safety supplies, working with suppliers to ensure needs are met.
• Maintain Material Safety Data Sheets (MSDS) and Safety Data Sheets (SDS) on all raw materials and cleaning/janitorial supplies.
• Serve as backup personnel for releasing finished product for shipment.
• Assist in the creation and maintenance of production matrices, including visual status indicators such as graphs and charts.
• Assist in production when needed to meet scheduling demands.
• Responsible for self-involvement, team involvement, and execution of tasks relative to achieving annual departmental goals.

Requirements

• Associate’s Degree in a business-related field, or 3 years of production inventory and Microsoft Office experience.
• Lean or Six Sigma training is a plus.
• Microsoft Office experience required; Inventory Management Software experience is a plus.

Working Conditions

Manufacturing warehouse environment.